Office Manager
hace 1 día
Office Manager
Luxury Real Estate
We are seeking a highly organized and proactive
Office Manager
to oversee the day-to-day operations of our real estate office and ensure seamless coordination across administration, closings, listings, and internal teams. This role works closely with management and agents, serving as a key operational pillar of the business.
Key Responsibilities
- Oversee and coordinate real estate transactions and closings, including offers, escrow processes, notaries, banks, and client documentation
- Prepare, manage, and track closing files, prorations, reports, and critical deadlines
- Act as primary liaison with notaries, escrow companies, banks, HOAs, and public registries
- Manage listing operations: contracts, documentation, MLS uploads, and property files, maintaining ongoing communication with the marketing team
- Coordinate professional photography, open houses, and property tours
- Manage office operations including payments, petty cash, supplies, schedules, and administrative workflows
- Ensure a professional, high-level experience for clients, agents, and external partners
Profile & Skills
- Previous experience in office management, administration, or real estate operations
- Strong organizational skills and exceptional attention to detail
- Ability to manage transactional and legal documentation with precision
- Proficiency in Office tools, CRM/MLS systems, and professional email communication
- Service-oriented mindset, discretion, and strong interpersonal skills
This role is ideal for someone who thrives in structured environments, anticipates operational needs, and enjoys being at the center of a high-performing luxury real estate team.
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