Executive Assistant

ABOUT THE ROLE

We are an early-stage AI marketing startup based in the US., focused on delivering high-impact B2B solutions through automation, chatbots, and data-driven campaigns. We are currently building the company from the ground up, and we are looking for a highly entrepreneurial, proactive, and tech-savvy Executive Assistant who can help define processes, execute core operations, launch marketing efforts, and drive early sales.

This role is ideal for someone who thrives in fast-paced startup environments, enjoys creating structure from scratch, and has hands-on experience with AI marketing tools, landing pages, automation systems, and B2B outreach. You will play a critical role in helping launch the business and build the foundation for scalable growth.

KEY RESPONSABILITIES

Operations & Executive Support

• Collaborate with the CEO to define and document operational workflows and business processes.
• Set up foundational systems including CRM, automation workflows, communication templates, and SOPs.
• Manage the Executive's calendar, prepare meeting notes, track deliverables, and follow up on action items.
• Maintain organized and up-to-date internal documentation, files, and project boards.

Marketing & Sales

• Create and optimize landing pages, funnels, and automated workflows.
• Support the creation and launch of digital ad campaigns (Meta, LinkedIn, Google) focused on B2B acquisition.
• Write and refine marketing copy for email sequences, website pages, scripts, and social posts.
• Assist in creating branded assets, presentations, and product demos for early customers.
• Track campaign performance and propose optimizations using data and AI-driven insights.
• Build the early sales pipeline structure, workflows, and CRM organization.
• Create outbound prospecting lists and assist with early outreach via email, LinkedIn, and automated tools.
• Respond to inbound interest and convert leads into booked meetings or demos.
• Track weekly sales metrics and continuously refine outreach strategies.

WHAT SUCCESS IN THIS ROLE LOOKS LIKE

• The company launches successfully with clear systems, workflows, and operating structures in place.
• The CEO is supported at a high level, enabling strategic focus and client-facing work.Sales outreach (inbound + outbound) becomes structured, measurable, and predictable.
• The startup gains early traction thanks to strong execution in operations, marketing, and sales.

WHAT WE ARE LOOKING FOR

• 3+ years of experience in executive support roles within startups, marketing agencies, or tech/AI companies.
• Hands-on experience with AI marketing tools, chatbots, landing page builders, and automation platforms.
• Strong understanding of B2B marketing, funnels, and lead generation strategies.
• Experience running digital ads (Meta, LinkedIn, Google) and analyzing campaign performance.
• Excellent English communication skills (verbal & written).
• Highly organized, proactive, resourceful, and comfortable creating structure from scratch.
• Entrepreneurial and proactive mindset.

WHY YOU'LL LOVE WORKING HERE

• Work directly with high-profile entrepreneurs.
• Be part of a fast-moving, entrepreneurial environment.
• Flexible remote schedule.
• Every day brings variety — no two projects are the same

WHAT WE OFFER

• Monthly Salary of $25,000 to $30,000 gross (bruto)
• Work from Home schedule (MUST live in Guadalajara)
• Christmas Bonus of 30 days (aguinaldo)
• Saving Fund 10% (5% employe, and 5% company)
• Monthly food vouchers
• Life Insurance
• Medical Insurance (SGMM)

Apply now and become the driving force behind one of the most dynamic and entrepreneurial teams

Tipo de puesto: Tiempo completo

Sueldo: $25, $30,000.00 al mes

Beneficios:

• Bebidas gratis
• Caja de ahorro
• Seguro de gastos médicos mayores
• Seguro de vida
• Vales de despensa

Pregunta(s) de postulación:

• ¿Vives actualmente en Guadalajara?

Idioma:

• ¿Tienes conocimiento avanzado del idioma inglés? (Obligatorio)

Lugar de trabajo: Empleo remoto