Analista de Viajes y Gastos Sr

Job Summary/ Misión del Puesto:

Responsible for overseeing and managing the company's travel and expense processes, ensuring compliance with corporate policies, proper accounting, and effective systems management. This role will involve managing T&E expense reporting, corporate credit card administration, troubleshooting any system or payment issues, ensuring tax classification is correct, and

providing training and guidance on T&E policies and procedures to employees.

Job Contributions and Key Responsabilities:

T&E Expense Reporting & Accounting

• Oversee and ensure accurate and timely processing of employee expense reports in compliance with company policies and procedures.
• Review expense reports for completeness, appropriate tax classification, and adherence to company policy.
• Ensure accurate allocation and coding of expenses to the correct accounts, cost centers, and departments.
• Work closely with the finance team to ensure proper accounting for T&E expenses, including reconciling corporate credit card statements, accruals and general ledger entries.
• Proactively monitor and track employee expense report submissions and escalate unreported or late submissions to both employees and their managers.

Corporate Credit Card Management

• Manage and oversee the corporate credit card program, including issuance, tracking, and maintenance of credit card accounts.
• Monitor and enforce appropriate use of corporate credit cards, ensuring compliance with company policies.
• Investigate and resolve any discrepancies or issues with corporate credit card transactions.
• Ensure that cardholders submit timely expense reports for any charges on their corporate cards.

System Administration & Troubleshooting

• Oversee the administration of the expense reporting system (Concur, other) ensuring that all functionality is optimized and available to users.
• Provide ongoing support and troubleshooting assistance to employees with any system issues or problems related to expense submissions, approvals, or credit card transactions.
• Work with IT and/or the system vendor to resolve any technical issues or updates.

Policy Training & Compliance

• Assist manager in the development and rollout of policies and procedures and Collaborate with Internal Control, HR, Legal, and other departments to ensure T&E policies align with other company policies (e.g., travel policies, reimbursement policies, etc.).
• Develop and deliver training programs for employees on travel and expense policies, including best practices for submitting reports, using corporate credit cards, and understanding tax implications of T&E expenses.
• Serve as the subject matter expert for T&E policies and ensure that employees are informed about changes or updates.
• Provide guidance to employees and departments on proper interpretation and implementation of T&E policies.

Auditing & Reporting

• Conduct regular audits of T&E expenses to identify areas of non-compliance, potential fraud, or other issues.
• Provide regular reports to management on the status of T&E expenses, trends, compliance, and any corrective actions taken.
• Work with external auditors during annual audits to provide requested documentation and explanations related to T&E processes.

Metrics & Reporting

• Develop and create regular reports and dashboards to analyze T&E spend, identify trends, and provide actionable insights to management.
• Track and report on key performance indicators (KPIs) related to travel and expense compliance, efficiency, and cost control.
• Assist with ad-hoc reporting requests, ensuring timely delivery of accurate information.

Projects & Continuous Improvement

• Assist in the implementation of new or upgraded expense reporting systems and processes, working cross-functionally with IT, vendors, and other stakeholders to ensure successful deployment and adoption.
• Identify opportunities for process automation or system enhancements to improve efficiency, reduce errors, and ensure scalability.
• Take an active role in improving internal controls, streamlining workflows, and enhancing user experience with the expense reporting systems.

Knowledge:

• Strong knowledge of T&E policies, accounting principles, and tax regulations related to business expenses.
• Knowledge of tax regulations related to employee reimbursements and corporate expenses.

Skills & Abilities:

• Proven experience in managing travel and expense processes, corporate credit card programs.
• Experience with expense reporting systems (e.g., Concur, SAP, etc.) is highly preferred.
• Strong problem-solving skills with the ability to troubleshoot system or transaction issues.
• Excellent organizational skills with the ability to manage multiple priorities and meet deadlines.
• Strong communication skills, both written and verbal, with the ability to train and support employees at all levels.
  Attention to detail and accuracy, especially in financial reporting and compliance matters.

Education Level:

Bachelor's degree

Field/s of Education:

• Finance.
• Accounting.
• Business Administration

Years of Experience:

3+ years of experience in ares related to the position

Specializations, Certifications and Specific Experience:

• Experience in managing or implementing expense reporting systems or ERP software
• Experience with expense reporting systems (e.g., Concur, SAP, etc.) is highly preferred.
• Managing travel and expense processes, corporate credit card programs.

Languages:

English- Advanced

Necessary Software:

• Microsoft Office Suite
• Concur