Receptionist/Administrative Assistant

hace 2 semanas

Silao, Guanajuato, México Schreiber Logistics A tiempo completo
Job Category:Administrative & FacilitiesJob Family:Administrative ServicesJob Description:

Job Description

The Receptionist must convey a courteous and professional image for an organization.

They must have excellent communication and organizational skills, and the ability to multitask, especially in a high-pressure environment. They must also be proficient with programs such as Microsoft Word and Excel.

They will provide administrative support and customer service to both external customers and internal staff. They foster relationships. They assist vendors, schedule appointments, answer phone calls, and assist internal and external customers with their questions and concerns.

Their role is to perform basic administrative duties, receiving, recording, and transmitting information and required documentation

Role and responsibilities:

1. Attend the switchboard

2. Report the Official Gazette exchange rate

3. Liaise with DHL Courier, review invoices, and deliver packages

4. Receive visitors and suppliers

5. Prepare protective equipment for visitors and confidentiality agreements

6. Prepare meeting rooms with coffee breaks and other necessary items

7. Monitor the order and control of the Culinary Kitchen

8. Maintain the meeting room calendar

9. Update the extension list

10. Coordinate transportation for visitors

11. Support the Commercial Director and Operational Director with billing

12. Coordinate audits

13. Review INFOMX email

14. Monitor Nestlé coffee  and vending machines

15. Organize and execute recurring or one time  plant events

16. Support other administrative activities as needed

Key ingredients:

  • High School  degree
  • Spanish fluency required
  • Intermediate English required
  • Good command of Windows computer tools (Word, Excel, Outlook).
  • Good telephone skills
  • Good command of general computer systems
  • Excellent communication, organization
  • Self-motivated, creative and flexible

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