Billing Specialist

hace 2 días

Tijuana, Baja California, México REMAX Express A tiempo completo

Position Summary

The
Billing Specialist
is responsible for preparing, reviewing, and processing client invoices in a timely and accurate manner. This position ensures proper documentation, compliance with internal controls, and effective communication with both internal departments and external customers. The ideal candidate is detail-oriented, analytical, and organized, with a strong commitment to accuracy and efficiency in financial processes.

Key Responsibilities

1. Invoice Preparation & Processing

  • Generate and review invoices to ensure accuracy, proper coding, and compliance with company policies.
  • Validate supporting documentation and reconcile billing data with contracts, purchase orders, or service records.
  • Ensure invoices are issued according to agreed billing cycles and customer requirements.

2. Account Reconciliation & Reporting

  • Reconcile billing records and monitor accounts to ensure accurate posting and payment application.
  • Research and resolve billing discrepancies or disputed invoices.
  • Assist with month-end close processes and prepare related billing reports.

3. Communication & Coordination

  • Communicate with internal teams (operations, accounting, and sales) to clarify billing details and resolve issues.
  • Liaise with clients to address inquiries regarding invoices, payments, or account statements.
  • Support coordination with the accounts receivable team to ensure timely collections.

4. Compliance & Documentation

  • Maintain organized billing files and ensure all transactions are supported with appropriate documentation.
  • Comply with company policies, contractual terms, and applicable accounting standards.
  • Assist in audit preparation and provide requested billing data or reports.

5. Continuous Improvement

  • Identify opportunities to enhance billing accuracy, streamline processes, and improve efficiency.
  • Participate in system upgrades, automation projects, or procedural updates as assigned.

Qualifications

  • Bachelor's degree in Accounting, Finance, Business Administration, or related field.
  • 1–3 years of experience in billing, accounts receivable, or financial administration.
  • Proficiency with Microsoft Excel and accounting or ERP systems (SAP, Oracle, QuickBooks, etc.).
  • Strong analytical and problem-solving skills.
  • Excellent attention to detail and accuracy in data entry and reporting.
  • Effective written and verbal communication skills in
    English and Spanish
    .
  • Ability to meet deadlines and manage multiple priorities in a fast-paced environment.

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