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Travel and Expenses Analyst Sr

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Job Summary/ Misión Del Puesto
Responsible for overseeing and managing the company's travel and expense processes, ensuring compliance with corporate policies, proper accounting, and effective systems management. This role will involve managing T&E expense reporting, corporate credit card administration, troubleshooting any system or payment issues, ensuring tax classification is correct, and

providing training and guidance on T&E policies and procedures to employees.

Job Contributions And Key Responsabilities/ Contribuciones y Responsabilidades Clave
T&E Expense Reporting & Accounting

  • Oversee and ensure accurate and timely processing of employee expense reports in compliance with company policies and procedures.
  • Review expense reports for completeness, appropriate tax classification, and adherence to company policy.
  • Ensure accurate allocation and coding of expenses to the correct accounts, cost centers, and departments.
  • Work closely with the finance team to ensure proper accounting for T&E expenses, including reconciling corporate credit card statements, accruals and general ledger entries.
  • Proactively monitor and track employee expense report submissions and escalate unreported or late submissions to both employees and their managers.

Corporate Credit Card Management

  • Manage and oversee the corporate credit card program, including issuance, tracking, and maintenance of credit card accounts.
  • Monitor and enforce appropriate use of corporate credit cards, ensuring compliance with company policies.
  • Investigate and resolve any discrepancies or issues with corporate credit card transactions.
  • Ensure that cardholders submit timely expense reports for any charges on their corporate cards.

System Administration & Troubleshooting

  • Oversee the administration of the expense reporting system (Concur, other) ensuring that all functionality is optimized and available to users.
  • Provide ongoing support and troubleshooting assistance to employees with any system issues or problems related to expense submissions, approvals, or credit card transactions.
  • Work with IT and/or the system vendor to resolve any technical issues or updates.

Policy Training & Compliance

  • Assist manager in the development and rollout of policies and procedures and Collaborate with Internal Control, HR, Legal, and other departments to ensure T&E policies align with other company policies (e.g., travel policies, reimbursement policies, etc.).
  • Develop and deliver training programs for employees on travel and expense policies, including best practices for submitting reports, using corporate credit cards, and understanding tax implications of T&E expenses.
  • Serve as the subject matter expert for T&E policies and ensure that employees are informed about changes or updates.
  • Provide guidance to employees and departments on proper interpretation and implementation of T&E policies.

Auditing & Reporting

  • Conduct regular audits of T&E expenses to identify areas of non-compliance, potential fraud, or other issues.
  • Provide regular reports to management on the status of T&E expenses, trends, compliance, and any corrective actions taken.
  • Work with external auditors during annual audits to provide requested documentation and explanations related to T&E processes.

Metrics & Reporting

  • Develop and create regular reports and dashboards to analyze T&E spend, identify trends, and provide actionable insights to management.
  • Track and report on key performance indicators (KPIs) related to travel and expense compliance, efficiency, and cost control.
  • Assist with ad-hoc reporting requests, ensuring timely delivery of accurate information.

Projects & Continuous Improvement

  • Assist in the implementation of new or upgraded expense reporting systems and processes, working cross-functionally with IT, vendors, and other stakeholders to ensure successful deployment and adoption.
  • Identify opportunities for process automation or system enhancements to improve efficiency, reduce errors, and ensure scalability.
  • Take an active role in improving internal controls, streamlining workflows, and enhancing user experience with the expense reporting systems.

Knowledge (Include level of expertise) / Conocimientos (Incluir nivel de dominio):

  • Strong knowledge of T&E policies, accounting principles, and tax regulations related to business expenses.
  • Knowledge of tax regulations related to employee reimbursements and corporate expenses.

Skills & Abilities / Habilidades

  • Proven experience in managing travel and expense processes, corporate credit card programs.
  • Experience with expense reporting systems (e.g., Concur, SAP, etc.) is highly preferred.
  • Strong problem-solving skills with the ability to troubleshoot system or transaction issues.
  • Excellent organizational skills with the ability to manage multiple priorities and meet deadlines.
  • Strong communication skills, both written and verbal, with the ability to train and support employees at all levels.
  • Attention to detail and accuracy, especially in financial reporting and compliance matters.

Education Level/ Escolaridad

  • Bachelor's degree

Field/s Of Education/ Estudios o Carreras Relacionadas

  • Finance.
  • Accounting.
  • Business Administration

Years Of Experience/ Años De Experiencia

  • 3+ years of experience in ares related to the position


Specializations, Certifications and Specific Experience / Especialización, Certificaciones y Experiencia:

  • Experience in managing or implementing expense reporting systems or ERP software
  • Experience with expense reporting systems (e.g., Concur, SAP, etc.) is highly preferred.
  • Managing travel and expense processes, corporate credit card programs.

Languages/ Idiomas

  • English- Advanced

Necessary Software/ Software Necesario

  • Microsoft Office Suite
  • Concur