Assistant Community Manager

Intempus is seeking an Assistant Portfolio Manager. Intempus is a fast-paced Property Management, Construction and Real Estate Brokerage in the US that is committed to its clients, tenants, and employees.

Job Functions

As a Homeowners Association (HOA) Assistant Property Manager, your primary responsibility is to oversee the daily operations and management of properties within the association. You will work closely with homeowners, board members, vendors, and other stakeholders to ensure the smooth functioning of the community and adherence to HOA regulations and guidelines.

Duties and Responsibilities include, but are not limited to:

1. Administrative Duties:

· Maintain accurate transactions, correspondence, and meeting minutes.

· Prepare and distribute notices, newsletters, and other communications to homeowners.

· Coordinate and schedule meetings, including annual meetings and board meetings.

· Respond to homeowner inquiries, requests, and complaints in a timely and professional manner.

2. Financial Management:

· Develop and manage the association's annual budget in collaboration with the board of directors.

· Collect homeowner dues and fees and ensure timely payment of bills and vendors.

· Monitor expenses and financial reports, providing regular updates to the board on the association's financial status.

· Coordinate with accounting professionals for audits, tax filings, and financial planning.

3. Property Maintenance and Repairs:

· Conduct contracts amenities to identify maintenance needs.

· Solicit bids and negotiate contracts with vendors for landscaping, maintenance, and repair services.

· Oversee and supervise maintenance projects, ensuring quality workmanship and adherence to budget and timeline.

4. Enforcement of Rules and Regulations:

· Enforce HOA rules, regulations, and bylaws, addressing violations and issuing warnings or fines as necessary.

· Work with legal counsel to resolve disputes, violations, and legal matters related to the association.

· Educate homeowners about community rules and regulations, promoting compliance and harmony within the community.

5. Community Engagement and Relationship Building:

· Foster positive relationships with homeowners, board members, vendors, and local authorities.

· Organize community events, social activities, and volunteer initiatives to promote a sense of community.

· Act as a liaison between homeowners and the board, facilitating communication and collaboration on community matters.

Required skills and experience:

· Previous experience in property management, real estate, or homeowners' association management.

· Strong understanding of HOA regulations, legal requirements, and industry best practices.

· Excellent communication, negotiation, and conflict resolution skills.

· Proficiency in financial management, budgeting, and accounting principles.

· Detail-oriented with the ability to multitask and prioritize tasks effectively.

· Knowledge of property management software and Microsoft Office Suite.

Note: This job description serves as a general guideline for the role of a Homeowners Association Assistant Property Manager and may vary depending on the specific needs and requirements of each association.

Hours and Commitment

This position is offered as a full-time hourly position. A standard schedule will be 9:00am-5:00pm with a 60-minute lunch break. Some variances in schedule may be necessary as needed.

Compensation

Compensation based on experience. Direct Transfer pays on the 15th and 30th of every month.

Non-Compete

Any offer of employment will be subject to the acceptance and execution of a Confidentiality and Non-Compete Agreement. This agreement shall be provided to the prospective employee and employment shall not commence until a fully executed agreement is received from the employee by Intempus Realty.

Probation Period

Intempus observes a 90-day probation period to review employee's performance.

Job Type: On Site / Full-time

Job Type: Full-time

Pay: $25, $28,000.00 per month

Work Location: In person