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About RS Group
Across the industrial design, manufacturing and maintenance worlds, we're the digital destination for product and service solutions to help our customers with the maintenance, repair and operation of their businesses. We provide global access to an unrivalled range of over 750,000 stocked industrial products. Each day our team of experts deliver solutions to resolve our customer's challenges across design, procurement, inventory and maintenance. We consistently strive to deliver the best possible service to all of our customers and challenge ourselves to provide a seamless procurement experience.
We are one team. We deliver brilliantly. We do the right thing. We make every day better. These are our values. They unite our c.9,000 global colleagues and differentiate us from our competition. They are a mix of how we work today and how we must step up for the future. Most importantly, it is one set of values shaped by our people, for our people.
Together, we can make great things happen. Aim for amazing and beyond.
The Sr. Accounts Payable Manager reports to Vice President – Global Shared Business Services Americas. This role is responsible for managing the Manages the accounts payable operations for the Americas Region (US, Canada & LATAM). The Sr Manager will also oversee a team responsible for processing all cash receipts for the Americas Region.
About The Role
Role Purpose
The Sr. Manager Leads the Americas Accounts Payable operations within GSBS to deliver accurate, compliant, and on time vendor payments while optimizing working capital, strengthening controls, and driving continuous improvement. This role oversees end to end AP processes (invoice capture through payment), manages a high performing team, and partners with Procurement, Treasury, Controllership, and the business to meet service levels and cost-to-serve targets.
This role is responsible AP for US, Canada, Mexico, Trinidad and Tobago, Dominican Republic and Spain.
Responsibilities
- Manage and coordinate training/activities for Accounts Payable staff to ensure quality output, timely payment of invoices, and compliance with RS Group, and Tax policies and guidelines.
- Monitor Accounts Payable vendors for proper authorization and accurate master data; ensure compliance with RS Group guidelines as well as federal and state regulations.
- Maintains and enforces proper A/P policies, practices, and internal controls to ensure company assets are safeguarded
- Develops, implements, and maintains systems, procedures and policies, including Accounts Payable and Travel and Expenses functions to ensure adherence to company guidelines.
- Manages monthly closing of financial records and posting of month end information; ensures accuracy of financial statements.
- Acts as a liaison between the company and external accountants to meet auditors needs and to ensure that proper information is maintained for historical purposes.
- Develops and maintain team process documentation.
- Recommends, provide requirements and test systems enhancements.
- Works on process improvements and other ad-hoc requests.
- Communicates recommendations to resolve the issue to applicable stakeholders.
- Own AP processes: vendor onboarding, invoice capture/3 way match, exception handling, approvals, payments, credit notes, and statement reconciliations.
- Ensure timely on time payment (OTP), first pass yield (FPY), and invoice cycle time performance against SLAs.
- Ensure tax-compliant invoice processing across the Americas and Spain (e.g., Mexico CFDI, W 9/W 8, withholding, VAT/GST).
- Manage duplicate payment prevention, blocked invoice resolution, and unclaimed property/escheatment (where applicable).
- Serve as primary AP point of contact for Finance Directors, Plant Controllers, and Procurement Category Leaders.
- Lead supplier communications on payment terms, disputes, and escalations; support strategic supplier enablement (e‑invoicing/portal).
- Partner with Treasury on payment runs, cash forecasting, and working capital optimization (e.g., pay‑on‑time, early‑pay programs).
- Operate effectively in SAP ECC while supporting the S/4HANA migration (testing, cutover, training, stabilization).
- Leverage AP automation (OCR/e‑invoicing, workflow, supplier portal, RPA/AI for exception handling and duplicate detection).
- Own AP master data quality (vendor master, banking, terms) with strong governance and controls.
- Publish weekly/monthly dashboards for DPO, OTP, cycle time, exceptions, discounts captured, blocked invoices, and cost‑to‑serve.
Candidate Requirements
Essential Qualifications, Skills & Experience
- 10+ years in P2P/AP within multinational environments; 7+ years leading AP teams in shared services/GBS.
- Hands‑on SAP ECC and exposure to SAP S/4HANA; knowledge of VIM/OpenText/, Coupa/Ariba, Basware, or similar e‑invoicing/OCR tools.
- Strong grasp of LATAM compliance (e.g., CFDI e‑invoicing in Mexico), Spain and U.S./Canada AP/tax nuances.
- Fluent English & Spanish.
- Proven change leadership, stakeholder management, and continuous improvement record (Lean Six Sigma Green Belt desired).
