Regulatory Affairs Coordinator

Who we are...

AvantStay delivers exceptional, unique stays for group travelers. The company has built a tech-enabled millennial hospitality brand to be the new standard for group experience. We are venture funded and growing rapidly in the explosive $100+ billion dollar STR industry.

What we are looking for…

A highly-motivated and driven Permitting Coordinator to oversee our permit application and retention processes and procedures. This person will be responsible for researching and preparing submittal documentation for required short-term rental permits as well as associated work. The ideal candidate will be highly organized with an acute attention to detail and the ability to work in a fast-paced, hyper growth environment.

What you'll do…

• Prepare and Submit Permit Applications: Accurately prepare, review, and submit permit applications for short-term rental properties, ensuring compliance with local regulations.
• Maintain Compliance Records: Track and maintain up-to-date records of all permits, including renewal dates, conditions of approval, and compliance status.
• Monitor Regulatory Changes: Regularly review and analyze local regulations, zoning laws, and municipal codes related to short-term rentals, providing timely updates to internal teams.
• Government Relationships: Develop and maintain relationships with municipalities and manage all aspects of complying with conditions of approvals from municipalities.
• Draft and Review Documentation: Write and review clear, accurate, and professional correspondence, including permit applications, compliance reports, and regulatory updates.
• Identify Compliance Risks: Proactively identify potential compliance risks and provide recommendations for mitigating them.
• Research and Interpret Regulations: Conduct research to clarify complex regulatory requirements, providing clear summaries and guidance for internal stakeholders. 
• Support Process Improvement: Suggest and implement process improvements to enhance the efficiency of permitting and compliance operations.
• Collaborate Cross-Functionally: Act as the point of contact for appropriate internal stakeholders about requirements and regulations of government entities and municipalities to assist with compliance.
• Research and Interpret Regulations: Conduct research to clarify complex regulatory requirements, providing clear summaries and guidance for internal stakeholders.

What you'll bring…

• 5+ years of career experience in an operational, fast paced role, ideally with a US-based company. Bonus points for having experience in compliance, regulatory operations, permitting, or legal roles or experience working directly in the real estate or short-term rental industry.
• Problem-Solving Mindset: Ability to anticipate challenges, develop solutions, and proactively address compliance risks.
• Bachelor's Degree in Finance, Economics, Public Policy, Engineering, Public Policy, or Urban Planning. 
• Exceptional written and verbal English skills, with the ability to draft clear, precise, and professional communications.
• Strong Organizational Skills: Proven ability to manage complex workflows, track multiple permit applications, and meet deadlines.
• Analytical and Detail-Oriented: Ability to review and interpret complex regulations, identify compliance requirements, and ensure accuracy in documentation.
• Proficiency with Technology: Familiarity with Salesforce, Google Workspace, and project management tools (e.g., Asana, Jira).
• Independent and Self-Motivated: Capable of managing responsibilities with minimal supervision in a remote work environment.
• Familiarity with Regulatory Research: Experience conducting legal or regulatory research and summarizing findings for non-legal audiences.

• 100% Remote - Work from Anywhere