AR / AP Specialist

We are looking for your talent Join our team to work in a creative and multidisciplinary environment with professionals from the United States, Denmark, Hungary, among others.

Main Responsibility:

Manage the accounts receivable and accounts payable portfolio for North American customers and vendors by ensuring timely collection of payments, accurate processing of incoming invoices, and maintaining up-to-date account information while supporting efficient AR-AP processes within Nilfisk.

Key Responsibilities:

Accounts Receivable (AR)

Communicate daily with clients regarding payments and account status.

Track, analyze, and resolve outstanding payment issues.

Own, report, and proactively escalate any issues preventing customer payments.

Clarify unapplied cash and resolve billing or invoice-related queries.

Identify delinquent accounts that require write-off or placement with a collection agency.

Accounts Payable (AP)

Process incoming invoices daily.

Create and automate templates for invoice coding.

Review coding for accuracy and maintain the coding manual.

Manage local mailboxes and AP queries.

Review and maintain the purchase ledger, including debit and aged balances.

Review payment proposals and ensure accuracy.

Clean up master data (e.g., payment terms).

General / Cross-Functional

Communicate with internal stakeholders to resolve account or invoice issues.

Provide input and verify the accuracy of financial data and transactions.

Assist with external audits.

Align processes and support continuous improvement initiatives.

Experience Required:

• Experience in accounts receivable and/or accounts payable operations.
• Experience communicating with customers and vendors in a finance or collections context.
• Experience managing invoices, payment issues, and account reconciliations.
• Experience working with financial systems/ERPs and master data.
• Experience supporting audits or compliance reviews is a plus.
• Experience participating in process improvements or standardization initiatives.

Qualifications & Skills:

Knowledge of AR and AP processes, including billing, collections, invoice processing, and payment terms.

Strong communication skills (customer-facing and internal).

Ability to analyze payment issues, review coding, and maintain accurate financial data.

Attention to detail and problem-solving skills.

Ability to prioritize tasks and manage workload in a fast-paced environment.

Proactive approach to identifying issues and recommending improvements.

Organizational skills for managing ledgers, mailboxes, and documentation.

Basic understanding of audits and financial controls.

What makes us different?

At Nilfisk, we know that great collaborators make a great company. We value teamwork, autonomy, effort, and the development of our employees.

We offer work in multicultural teams, work-life balance, benefits that exceed legal requirements, a diverse cultural environment, career development, and of course, unlimited coffee.

Superior benefits: Year-end bonus, Savings fund, Meal vouchers, Major medical expenses insurance, Life insurance, Vacation bonus, Employee Profit sharing, Annual Medical exam, dental & vision support.

You will receive attention and support from a team of experts in Human Resources who possess strong interpersonal and empathetic skills.

Interested?

If this could be your next career challenge, please apply already today. If you have questions before that you are welcome to contact Carla Medina.

What happens with your application?

We will look at your application and contact you for a phone interview if relevant. Hereafter, if there is a mutual match, we will invite you to an interview with the hiring manager and potentially a colleague.

The next interview will be on site with our local HR team, this will provide an opportunity for you, to see our site and your potential workplace, and get to know us and our culture.

Let's create a cleaner future together

Cleaning has emerged as a key contributor to health and safety, sparked by technology and innovation. At Nilfisk we are a driving force in this development. Being part of Nilfisk means thinking outside of the box, bringing your inspiring ideas to life, sharing the results, and learning from your setbacks. We believe that diversity is our greatest strength – as we achieve the best results from a wide variety of views and approaches. At Nilfisk, you have the freedom to be yourself and express your opinions. Nilfisk is firmly committed to growth and sustainability in everything we do. You will be empowered in your role as you collaborate with passionate colleagues on a quest to create a cleaner future.

Are you ready to make a change for a cleaner future?

We embrace diversity and equality with an environment of inclusion. We encourage everyone to apply for the position, regardless of origin, race, ethnicity, religion, physical or mental ability, gender, gender-identity or expression, sexual orientation, and age.