Administrative Assistant

hace 6 días

Tlahuac, México Air Canada A tiempo completo

**Description**

**Being part of Air Canada is to become part of an iconic Canadian symbol, recently ranked the best Airline in North America. Let your career take flight by joining our diverse and vibrant team at the leading edge of passenger aviation.**

This role is suitable for a dynamic, well organized and with strong interpersonal skills individual and who will help keep a well-functioning Sales regional agenda, while ensuring the high standards of Air Canada are maintained.

**Responsibilities**:

- Provide administrative assistance to Director Sales, including the direct handling of routine and confidential matters, i.e. agenda, follow ups, telephone, queries etc.
- Coordinate and/or prepare reports, agendas, other material for sales meetings, presentations as well as arranging travel requirements.
- Preparing minutes for meetings
- Coordinate several aspects of regional budgets.
- Prepare and manage correspondence including with high level authorities in the region.
- Coordinate customer relations case management.
- Manage vacation, attendance, schedules and personal files for entire region.
- Monitor monthly expense reports and reconciliation of expense accounts.
- Interface with Winnipeg Finance for all BCC/invoice related expenses.
- Maintain and replenish department supplies, while being accountable for expense control related to department budget.
- Key liaison for external vendors/suppliers.
- Maintain/update manuals and documents.
- Establish and maintain filing and follow-up system.
- Manage the correct functioning of the office in coordination with other departments.
- Support departmental required projects.
- Coordination of the employee recognition program
- Responsible to upkeep own job competencies and processes.

**Qualifications**
- Strong organizational skills; disciplined and self motivated.
- Excellent communication skills (oral and written) in Spanish and English, French will be highly regarded.
- Well developed interpersonal skills.
- High degree of diplomacy, discretion, maturity and judgment.
- Applicant must be flexible and willing to work extended hours on occasion; strong personal initiative and have the ability to work in a confidential capacity, with little or no supervision.
- Ability to work under pressure.
- Good knowledge of Word, Excel, PowerPoint, Outlook. AMADEUS GDS knowledge a plus.

**Conditions of Employment**:
**Linguistic Requirements**

Excellent communication skills (oral and written) in Spanish and English, French will be highly regarded.

**Diversity and Inclusion**

Air Canada is strongly committed to Diversity and Inclusion and aims to create a healthy, accessible and rewarding work environment which highlights employees' unique contributions to our company's success.

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