Administrative Assistant

This role is within CGI's Nogales Administrative Support Services group. A successful incumbent is expected to (i) Prepare reports, correspondence, proposals, meeting materials and presentations; organize, review, edit and distribute communications, and (ii) Manage multiple calendars, including scheduling appointments and providing itineraries. Requires 2-4 years of relevant work experience and a minimum of a High School Diploma or GED Equivalent.
- Prepare reports, correspondence, proposals, meeting materials and presentations; organize, review, edit and distribute communications
- Manage multiple calendars, including scheduling appointments and providing itineraries
- Manage meeting planning including: scheduling meetings and preparing agendas; anticipate and coordinate needs for meeting such as logistics, equipment, catering, etc.; on occasion, may need to take and distribute meeting minutes
- Maintain accuracy of organizational charts, mailing lists and contact lists
- Maintain a variety of files and reports; identify opportunities when automation would assist in the overall operations of the group or department
- Coordinate all aspects of travel (flights, transportation, hotels, directions, etc.), including international travel
- Coordinate interview processes with Human Resources and support new hire on-boarding by setting up office space, arrange for equipment, supplies, etc.
- Manage office space needs and requirements
- Receive and screen phone calls, visitors and mail
- Process invoicing and prepare purchase orders; compile and submit expense reports, budget and analyses, and review any reconciliation of invoices
- This position requires regular and predictable on-site attendance and the ability to work the particular shift and/or schedule to which you are assigned, as well as additional hours as needed.
- Protect CGI’s reputation by keeping information confidential
- Maintain professional and technical knowledge by attending educational workshops, professional publications, establishing personal networks, and participating in professional societies
- Contribute to the team effort by accomplishing related results and participating on projects as needed
- Comply with health and safety guidelines and rules; managers should also ensure compliance across their teams.

Minimum Qualifications

**Education/Certifications**:
High School Diploma or GED Equivalent

**Experience**:
2-4 years of relevant work experience

**Knowledge, Skills, and Abilities**:
Moderate to advanced acumen with Microsoft Office Suite; outstanding verbal and written communication skills, including grammar and proofreading; strong attention to details with an emphasis on organization and prioritization skills.

**Other**:
Intermediate English proficiency

Preferred Qualifications

**Education/Certifications**:
Bachelor's Degree

Chamberlain is proud to be an Equal Opportunity Employer. You will be considered for this position based upon your experience and education, without regard to race, color, religion, sex, national origin, age, sexual orientation, ancestry, marital, disabled or veteran status. We are committed to creating and maintaining a workforce environment that is free from any form of discriminations or harassment