We are seeking an **Associate Producer** who is adaptable, organized, proactive, and has prior production experience and executive assistant experience to work alongside another Associate Producer / Producer / Executive Producer to partner with a New York based production company that partners with ad agencies and major brands to create visual, digital, and experiential content, all with a unified vision: to tell stories to share.

**Responsibilities within the AP Department include, but are not limited to**:

- Track production projects, research bids, book crew/stages, and manage Google Drive folders.
- Check director availability, collaborate with creative teams, and ensure deadlines are met.
- Maintain director schedules, organize travel, and update database/Google Drive.
- Assist 6 Executive Producers with scheduling, travel, receipts, research, and budgeting.
- Act as executive assistant to a partner, managing travel, calendar, budget, and tasks.
- Lead daily company-wide check-in meetings with executives.
- Coordinate sales meetings with regional reps and clients.
- Manage awards submissions and maintain internal databases (crew, vendors, directors).
- Track schedules, vacation days, and internal calendars.
- Provide resources for team, reps, and clients; delegate tasks as needed.
- Manage bookings for freelance staff (bidders, creative support).
- Advanced English proficiency
- At least 1 year of production coordinating or 2 years executive assisting at a production company or similar.
- Familiar with the commercial production and/or advertising industry.
- Well organized, especially when performing administrative duties, and pays close attention to detail.
- Experience using Google Drive, Google Sheets, Google Docs and Microsoft Office.
- Great communicator and always thinking one step ahead
- Ability to prioritize and delegate tasks.

Pay: $20,000.00 - $28,000.00 per month

**Experience**:

- Production Coordination: 1 year (preferred)
- Executive Assistant in a creative field: 2 years (preferred)

**Language**:

- English (preferred)

Work Location: Remote