Section Assistant

**Description**

ISP Administration Assistant Role Profile

Purpose of Role

The purpose of the Administration Assistant role is to provide comprehensive administrative and clerical support to ensure the efficient operation of the office or department. This includes managing communications, maintaining records, coordinating schedules, and supporting staff with day-to-day administrative tasks. The role is essential in enabling the team to function effectively by ensuring that office processes run smoothly and professionally.

ISP Principles

Begin with our children and students. Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding and Health & Safety issues and acting and following up on all concerns appropriately.

Treat everyone with care and respect. We look after one another, embrace similarities and differences and promote the well-being of self and others.

Are financially responsible. We make financial choices carefully based on the needs of the children, students and our schools.

Learn continuously. Getting better is what drives us. We positively engage with personal and professional development and school improvement.

Key Responsibilities
- Provide general administrative support to the team, including typing, filing, scanning, and data entry.
- Maintain and update accurate records, databases, and filing systems (electronic and paper-based).
- Schedule and coordinate meetings, appointments, and room bookings; prepare agendas and take meeting minutes when required.
- Order and manage office supplies, ensuring stock levels are maintained.
- Assist in the preparation of reports, presentations, and other documents.
- Greet and assist visitors and clients in a professional manner.
- Ensure all administrative tasks are carried out in accordance with company policies and data protection regulations.
- Collaborate with other departments to support company-wide administrative needs and special projects as required.Principio del formulario

Final del formulario

Skills, Qualifications and Experience

**Skills**:

- Strong organizational and time management skills, with the ability to prioritize tasks effectively
- Excellent verbal and written communication skills
- High attention to detail and accuracy in all work
- Ability to work independently and as part of a team
- Good interpersonal skills with a professional and approachable manner
- Strong problem-solving skills and the ability to use initiative
- Discretion and confidentiality in handling sensitive information

Qualifications:

- Bachelor´s Degree Lic. Business Administration or equivalent (required)

**Experience**:

- Previous experience in an administrative role (typically 1-2 years minimum)
- Experience working in a fast-paced office or customer-facing environment
- Familiarity with general office equipment (e.g., printers, copiers, scanners)

ISP Commitment to Safeguarding Principles.

ISP is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

ISP Commitment to Diversity, Equity, Inclusion, and Belonging