Campus Coordinator

Contractor-Nonbillable

The Campus Coordinator plays a vital role in facilitating and coordinating various activities and programs within a university or college campus. They act as a liaison between students, faculty, staff, and external stakeholders, ensuring smooth operations and a positive campus experience. The Campus Coordinator is responsible for organizing events, managing administrative tasks, supporting student organizations, and promoting campus initiatives.

Duties and Responsibilities:

- Event Planning and Coordination:

- Organize and coordinate campus events, such as orientation programs, workshops, seminars, career fairs, cultural events, and guest lectures.
- Collaborate with various departments, student organizations, and external partners to plan and execute successful events.
- Manage event logistics, including venue booking, equipment setup, catering, and audiovisual requirements.
- Develop and implement event marketing strategies to maximize participation.
- Student Support and Engagement:

- Assist students in navigating campus resources, services, and policies.
- Provide guidance and support to student organizations, clubs, and associations, ensuring their smooth functioning.
- Foster a sense of community and inclusivity by organizing social and recreational activities.
- Address student concerns and escalate issues to the appropriate departments or personnel when necessary.
- Campus Communication:

- Serve as a point of contact for campus-related inquiries from students, faculty, staff, and external stakeholders.
- Collaborate with the marketing and communications team to develop and distribute promotional materials.
- Administrative Tasks:

- Maintain accurate records, databases, and documentation related to campus activities, events, and student organizations.
- Assist in budget management, including tracking expenses and reconciling accounts.
- Prepare reports and presentations on campus initiatives, participation rates, and outcomes.
- Coordinate scheduling and room bookings for campus facilities and resources.
- Collaborative Relationships:

- Build and maintain positive working relationships with faculty, staff, and student leaders to facilitate effective collaboration.
- Collaborate with external partners, community organizations, and alumni to develop partnerships and enhance campus programs.
- Attend meetings, committees, and professional development sessions to stay updated on campus policies, procedures, and trends in higher education.

Qualifications and Skills:

- Bachelor's degree in a relevant field (e.g., Education, Student Affairs, Communications) or equivalent experience.
- Previous experience in student services, campus programming, or event coordination is preferred.
- Strong organizational and multitasking skills with the ability to prioritize tasks and meet deadlines.
- Excellent communication and interpersonal skills to interact effectively with diverse stakeholders.
- Proficiency in using productivity tools, such as Microsoft Office Suite, Google Workspace, and event management software.
- Knowledge of student development theories, campus policies, and higher education trends.
- Ability to work independently as well as collaboratively in a team-oriented environment.
- Flexibility to work occasional evenings and weekends, as required for events and campus activities.