Personal Assistant Associate

**Personal Assistant Associate**:
**External Expert Engagement Services (E3S)**:
**About the AstraZeneca**

At AstraZeneca (AZ) we believe in the potential of our people, and you’ll develop beyond what you thought possible. We make the most of your skills and passion by actively supporting you to see what you can achieve no matter where you start with us. Our mission is daring, and it takes the skills of a collaborative team to really deliver on what science can do. We make the most of your skills and passion by actively supporting you to see what you can achieve, no matter where you start with us.

**About the team**

The External Expert Engagement Services Team is a service tower within Global Business Services - Compliance, Legal and Contracting Operations at AZ that demonstrates a combination of technology, standardised processes and handled services to support the organisation with leading compliant contractual relationships between AZ and Healthcare Professionals (HCPs) and Healthcare Organisations (HCOs).

**About The role**

The Office Manager is accountable for supporting the Head of the E3S Team and the E3S LT with administrative activities including scheduling, recruiting, PO creation and management. The role will report to the Head of External Expert Engagement Services. The role will need to collaborate extensively with the entire E3S team based in various locations around the world.

**Accountabilities**
- Provide administrative support to Head of E3S including scheduling, crafting and updating PPT presentations, supporting with job postings and recruitment.
- Track action items for E3S leadership team and coordinate LT meeting agendas and logistics
- Support with travel bookings and logistics
- Partner with communications specialist to communicate broad E3S messages on behalf of LT including Workplace posts, newsletters and Nucleus updates.
- Partner with E3S team members to support with important metric management and reporting including productivity and efficiency gains.
- Own and lead E3S distribution lists, organization charts and distribution lists for E3S.
- Partner with PMO on actions and communications.
- Support with PO creation and management in Coupa.
- Prioritize all hands meetings and coordinate any logistics including meeting room bookings and catering.
- Support with site specific team building activities and logistics across our locations.
- Create surveys for E3S LT, as needed.
- Own and lead Pulse survey results management and communication.

**Requirements**:
**Essential**
- Proven experience with executive administrative support. (3+ years)
- Communications and engagement.
- Knowledge of project management tools and processes.
- Organized
- Problem solving
- Effective communicator and ability to clearly articulate key updates and changes
- Strong written and verbal communication skills in Business English
- Shown ability to lead multiple projects/tasks effectively
- Demonstrated success working in a distributed team environment
- Strong numerical and analytical skills
- Experience of supporting significant business change across different national and business boundaries
- Experience operating in a high paced, constantly evolving project environment
- Strong ethical and collaborative and influencing skills
- Outspoken and confident interacting with individuals at all levels of the organisation including senior leaders.

**Desirable**

Prior experience in the biopharmaceutical industry (Sales, Marketing, Research & Development, Compliance, Legal, Procurement) or a consulting firm working with pharmaceutical clients in a similar role.

**Why AstraZeneca?**

At AstraZeneca when we see an opportunity for change, we seize it and make it happen, because any opportunity no matter how small, can be the start of something big. Delivering life-changing medicines is about being entrepreneurial - finding those moments and recognising their potential. Join us on our journey of building a new kind of organisation to reset expectations of what a bio-pharmaceutical company can be. This means we’re opening new ways to work, pioneering innovative methods and bringing unexpected teams together.

Interested? Come and join our journey.

**So, what’s next**

Are you already imagining yourself joining our team? Good, because we can’t wait to hear from you.

**Where can I find out more?**

Our Social Media:
**Expectation of working in the office 3 days a week statement**

When we put unexpected teams in the same room, we ignite ambitious thinking with the power to inspire life-changing medicines. In-person working give us the platform we need to connect, work at pace and challenge perceptions. That’s why we work, on average, a minimum of three days per week from the office. But that doesn’t mean we’re not flexible. We balance the expectation of being in the office while respecting individual flexibility.

Join us in our outstanding and bold world

AstraZeneca is an equal opportu