Front Desk Administrative Assistant

**Front Desk | Administrative Assistant**

We are hiring a
- **Front Desk | Administrative**
**Assistant** who will be responsible for ensuring everyone visiting or calling Steelcase has a great experience and execute all administrative tasks to the highest quality standards.

Some of the duties include offering administrative support across the organization such as:

- Welcome visitors, clients and suppliers.
- Take calls, transfer them and take messages.
- Responsible for doing a daily report of things missing or in bad shape in the GBC.
- Be the keeper of the protocols of the office.
- Organize conference calls.
- Manage reservation for all the rooms.
- Coordination and logistics for the GBC day by day.
- Ensure reception area is tidy and presentable, with all necessary stationery and material.
- Maintain office security by following safety procedures and controlling access via the reception desk.
- Supports managing and reporting of the department’s financials.
- Manage ongoing vendor relationships and facilities maintenance tasks for daily operations.
- Support PO process and invoicing ensuring appropriate bills are paid and costs are expensed to the correct cost centers.

**Who you are**

**Required Skills and Competencies**
- Bachelor’s Degree in Hospitality, Office Management, Administration or related files.
- Proven work experience as a Receptionist, Front Office Representative or similar role.
- Advanced English is a must.
- Proficiency in Microsoft Office.
- Full time availability from 9am to 6pm on-site

**Preferred Skills and Competencies**
- Pleasant personality, as this is also a customer service role.
- Ability to deal with emergencies in a timely and effective manner, while streamlining office operations.
- Ability to be resourceful and proactive when issues arise.
- Professional, courteous, and concise communication with employees, customers and vendors.
- Ability to prioritize tasks.
- Ability to manage confidential and sensitive information.
- Attention to detail.

**Why people choose to work with us**:

- At Steelcase, we put people at the center of everything we do. We understand the role of work and believe that it can bring meaning and purpose to the lives of our customers and our employees. We prioritize supporting our employees both in and out of work, in all aspects of their lives. When we bring our talents together, we make a positive lasting impact through our work and communities.**Who we are**:

- Organizations around the world trust Steelcase to help them create places that help people work better, be inspired, and accomplish more. We design, manufacture, and partner with other leading organizations to provide architecture, furniture, and technology solutions
- accessible through a network of channels, including over 800 Steelcase dealer locations. Steelcase is a global, industry-leading, publicly traded company with fiscal year 2021 revenue of $2.6 billion.- Steelcase provides employment opportunities to all qualified employees and applicants without regard to race, color, creed, genetic information, religion, national origin, gender, sexual orientation, gender identity and expression, age, disability, or veteran status and bases all employment decisions only on valid job requirements. We are proud to be recognized for our inclusive workforce by the Corporate Equality Index for the past nine years. If you’re interested in Steelcase, but this isn’t the right time or role, join our Talent Community to be updated on future openings in your area(s) of expertise._.