Property Management Operations Specialist U.S. Based Company
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Operations Support / Property Management Operations Coordinator
Location: Remote
Employment Type: Full-Time
About the Role
We are seeking a highly organized and detail-oriented Operations Support / Property Management Operations Coordinator to support residential property operations and senior leadership.
This role is essential to keeping day-to-day operations running smoothly across maintenance, construction coordination, leasing support, reporting, and financial processing.
This is a hands-on, execution-focused role that requires strong organizational skills, comfort working with data, and the ability to coordinate multiple stakeholders simultaneously.
Key Responsibilities
Operational Coordination
Coordinate maintenance, construction, and capital improvement activities across the residential portfolio.
Track schedules, milestones, and deliverables to ensure timely completion and clear communication.
Cross-Functional Support
Serve as a coordination point between senior leadership, property teams, vendors, and internal stakeholders.
Support operational initiatives and special projects as needed.
Tenant and Community Support
Coordinate tenant-related services such as maintenance, inspections, and vendor access.
Provide operational support to leasing and renewals activities to ensure consistent service delivery.
Financial and Invoice Support
Assist with invoice review, coding, approvals, and processing.
Track vendor billing and support resolution of discrepancies in coordination with accounting and vendors.
Reporting and Data Management
Prepare standard and ad hoc operational and financial reports.
Build, update, and maintain reports using Microsoft Excel.
Audit data for accuracy and identify trends or gaps to share with leadership.
Systems and Process Support
Support the use of property management systems and operational tools.
Assist with documenting workflows and identifying opportunities for process improvement and efficiency.
What We're Looking For
- 3 to 5 years of experience in property management or real estate operations
- Strong proficiency in Microsoft Excel, including reporting and formulas
- Experience coordinating across multiple teams and stakeholders
- High attention to detail with strong organizational and follow-through skills
- Ability to analyze data and communicate insights clearly
- Familiarity with property management software platforms
- Comfort working in a fast-paced, execution-driven environment
- Strong written and verbal communication skills
- A mindset focused on accountability, accuracy, and continuous improvement
What We Offer
- Hourly compensation between $12 and $15 USD, based on experience
- Work from anywhere:
- Full-time, long-term opportunity
- Exposure to senior leadership and operational decision-making
- Stable role with opportunities to grow operational expertise
Tipo de puesto: Tiempo completo
Sueldo: $** - $** la hora
Horas previstas: 40 por semana
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