10 - Bilingual Payroll & HR Assistant
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We are hiring bilingual (English/Spanish) payroll and HR assistants to work 100% remotely from Mexico for companies in Madison, Wisconsin with large hourly and Spanish-speaking workforces: construction, landscaping, cleaning, food processing and manufacturing.
What you will do- Payroll
- Collect and review timesheets each week; flag missing punches and overtime before payroll closes.
- Enter weekly or biweekly payroll in the client's payroll system and prepare it for approval.
- Process new hires, rate changes, deductions, garnishments and terminations.
- Answer employee questions about pay stubs, hours and direct deposit, in Spanish or English.
HR administration
- Prepare onboarding packets and track I-9 and W-4 completion.
- Keep employee files, certifications and PTO balances up to date.
- Translate HR notices, policies and safety communications into Spanish.
- Coordinate benefits enrollment paperwork with the client's broker or PEO.
Must have
- 2+ years in payroll, HR administration or both, for a company with hourly workers.
- Advanced English (B2+) and native or fluent Spanish.
- Precision with hours, rates and deductions; you double-check before you submit.
- Discretion with confidential employee data.
- Intermediate Excel.
Nice to have
- Experience with U.S. payroll systems: ADP, Paychex, Gusto, QuickBooks Payroll or Paylocity.
- Familiarity with U.S. forms and concepts: I-9, W-4, overtime rules, garnishments.
- Experience supporting construction, agriculture or manufacturing crews.
- Studies in HR, accounting or business administration.
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