Executive Assistant

Working Hours: U.S. Central Time (CT)

Compensation: USD 4–6 per hour

Advanced Asset Management (AAM Living) delivers smart, data-driven property and asset management solutions across Texas. We specialize in maximizing occupancy, optimizing operations, improving turnover speed, and creating high-quality resident experiences. Our portfolio spans multifamily, affordable housing, build-to-rent, and community-centric living environments where operational excellence drives financial performance.

We are modern, tech-enabled, people-centric, and driven by efficiency, transparency, and continuous improvement.

We are seeking a highly organized and proactive Executive Assistant to support senior leadership in day-to-day operations, communication management, scheduling, and administrative coordination. The ideal candidate is detail-oriented, resourceful, and comfortable working in a fast-paced remote environment while collaborating with cross-functional teams across U.S. operations.

• Manage executive calendars, schedule meetings, and coordinate appointments across multiple time zones.
• Prepare meeting agendas, take notes, track action items, and follow up on outstanding tasks.
• Coordinate internal communication, document management, and executive administrative support activities.
• Assist with reporting, spreadsheet tracking, presentation preparation, and operational coordination projects.
• Maintain confidentiality while handling sensitive business and employee information.

• Bachelor's degree or equivalent practical experience.
• 1–3 years of experience in an Executive Assistant, Administrative Coordinator, Operations Coordinator, or similar support role.
• Strong proficiency in Microsoft Office and Google Workspace, including Excel/Google Sheets, Outlook/Gmail, and PowerPoint/Slides.
• Excellent written and verbal English communication skills.
• Strong organizational skills with the ability to manage multiple priorities independently.
• Reliable internet connection and a professional remote work setup.

• Experience supporting U.S.-based executives or remote teams.
• Familiarity with tools such as Microsoft Teams, Zoom, Calendly, or similar business applications.
• Experience with HR, recruitment coordination, or operations support is a plus.
• Prior experience in property management, real estate, or a fast-growing startup environment is preferred.

• Competitive hourly compensation.
• Fully remote work environment.
• Opportunity to work closely with senior leadership and gain cross-functional business exposure.
• Professional growth and advancement opportunities within a growing organization.

• Build strong command of the assigned export territory — its distribution channels, consumer behavior, competitive set, and regional nuances.
• Shape and refine the marketing approach for that territory, taking accountability for sales outcomes, advertising, promotional activity, and profitability.
• Contribute to product and business development within the assigned market: supporting new launches, refining existing products (concept, packaging, design), and identifying cost efficiencies.
• Maintain close, productive relationships with distributors, working to grow distribution and lift performance against company sales and profit goals.
• Visit customers and assess on‑ground market conditions as needed to keep export sales targets on track.
• Pursue new market entry by introducing and promoting the product range in additional countries.
• Handle customer inquiries promptly and accurately to build lasting trust with distributors and prospective buyers.
• Track export order fulfillment to ensure delivery commitments are met and payments are collected on schedule.
• Monitor accounts receivable aging to keep collections on time.
• Compile reliable monthly sales and stock‑movement reports to prevent both shortages and excess inventory.
• Keep expense reporting accurate and up to date.
• Contribute to supply chain and inventory planning efforts aimed at delivering customer value efficiently and sustainably.
• Grow brand visibility in export markets through social media and targeted marketing campaigns, staying within the departmental budget.
• Deepen consumer understanding of the product through promotional materials and outreach activities.
• Help maintain compliance with food safety, quality, environmental, safety, halal, and food defense standards within the role's scope.
• Travel outside the office as the role requires.
• Carry out