AP Reconciliation Specialist

Job Description

Job Title: AP Reconciliation Specialist

Department: Finance

Reports to: AP Supervisor with dotted line to Accounting Director

Date: 4/14/2024

OBJECTIVE:

The AP Reconciliation Specialist is responsible for overseeing the encoding and account reconciliation related to AP/Trip related credit card charges. He/she is responsible to ensure that credit card charges are accurately accounted for in the ERP system. During low season, he/she will provide assistance to reconciliation of other AP related GL accounts.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Primary Functions:

Input credit card transactions to Netsuite.  Perform verification and reconciliation of AP and Trip Related credit card/bank payments. Process, verify and reconcile input documentation. Maintain regular contacts with internal customers. Reconciliation of vendor statements. Reconciliation of credit card statements. Review all aged outstanding checks and work directly with AP, Operations and vendors on reconciliation and compliance. Adhere to corporate standards and procedures in reconciliation clerical activities. Investigate discrepancies/problems and ensure follow-up action when necessary. Write/review procedures and processes both independently and in a group setting. Verify that all transactions comply with WS policies and procedures.

Additional Responsibilities:

Assist Manager in all assignments, making sure that all members of the Finance Department have the proper resources and support Serve on committees as requested Work extended hours during busy season or on special projects as needed Additional responsibilities may be assigned

Standard Department Member Responsibilities:

Facilitate and/or perform training of staff members as requested Maintain accurate and up-to-date documentation Foster communication within the department, with other departments and with management Maintain knowledge of company policies and procedures to serve as an effective staff member Support company policies and management decisions with a sense of urgency and professionalism Seek out and participate in internal and external programs that facilitate personal and professional growth Identify and discuss professional growth goals with manager Write and deliver self-performance appraisal to manager on a quarterly basis

QUALIFICATIONS:

BA or BS in Accounting required. One to two years of previous accounting experience preferred. Must have superior analytical and organizational skills. Advanced Microsoft Excel skills required and Netsuite software knowledge is a plus. Candidate must possess strong verbal and written communication skills. Ability to work independently, handle multiple tasks at once and meet stringent month-end deadlines

Requirements

Job Title: AP Reconciliation Specialist

Department: Finance

Reports to: AP Supervisor with dotted line to Accounting Director

Date: 4/14/2024

OBJECTIVE:

The AP Reconciliation Specialist is responsible for overseeing the encoding and account reconciliation related to AP/Trip related credit card charges. He/she is responsible to ensure that credit card charges are accurately accounted for in the ERP system. During low season, he/she will provide assistance to reconciliation of other AP related GL accounts.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Primary Functions:

Input credit card transactions to Netsuite.  Perform verification and reconciliation of AP and Trip Related credit card/bank payments. Process, verify and reconcile input documentation. Maintain regular contacts with internal customers. Reconciliation of vendor statements. Reconciliation of credit card statements. Review all aged outstanding checks and work directly with AP, Operations and vendors on reconciliation and compliance. Adhere to corporate standards and procedures in reconciliation clerical activities. Investigate discrepancies/problems and ensure follow-up action when necessary. Write/review procedures and processes both independently and in a group setting. Verify that all transactions comply with WS policies and procedures.

Additional Responsibilities:

Assist Manager in all assignments, making sure that all members of the Finance Department have the proper resources and support Serve on committees as requested Work extended hours during busy season or on special projects as needed Additional responsibilities may be assigned

Standard Department Member Responsibilities:

Facilitate and/or perform training of staff members as requested Maintain accurate and up-to-date documentation Foster communication within the department, with other departments and with management Maintain knowledge of company policies and procedures to serve as an effective staff member Support company policies and management decisions with a sense of urgency and professionalism Seek out and participate in internal and external programs that facilitate personal and professional growth Identify and discuss professional growth goals with manager Write and deliver self-performance appraisal to manager on a quarterly basis

QUALIFICATIONS:

BA or BS in Accounting required. One to two years of previous accounting experience preferred. Must have superior analytical and organizational skills. Advanced Microsoft Excel skills required and Netsuite software knowledge is a plus. Candidate must possess strong verbal and written communication skills. Ability to work independently, handle multiple tasks at once and meet stringent month-end deadlines

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