Executive Assistant to Chief Executive Officer
hace 1 semana
Executive Assistant to Chief Executive Officer We’re seeking a proactive, highly organized Executive Assistant who excels at bringing clarity to chaos, solving problems before they surface, and staying two steps ahead of a fast‑paced CEO. This hybrid role blends executive support, operations coordination, sales/CRM support, and project organization, with long‑term growth potential toward a Chief of Staff / Director of Operations role. Core Responsibilities Strategic Administrative Support Daily early morning EST align priorities and plan the day. Inbox management across business + personal activities. Prepare agendas, meeting briefs, and follow‑up summaries. Track complex travel strategies, Credit Card Perks, Point strategies to maximize business travel. Maintain confidentiality and serve as a trusted gatekeeper. Maintain and update CRM. Track follow‑ups and keep opportunities moving. Draft SOWs using templates and coordinate with project leads. Log and track business development conversations and ensure strong momentum. Project & Operational Organization Revive stalled initiatives and create action plans for completion. Collaborate with Operation on workflows, tracking and structure. Use Harvest, PandaDoc, Asana, Google Workspace, and RoboForm. Manage access lists, tools, subscriptions, and vendor coordination. Special Projects, Research & Visibility Support Research people, companies, and platforms for CEO visibility. Support light LinkedIn engagement after meetings. Conduct targeted research to support strategic decisions. What Success Looks Like The CEO moves faster and with more clarity. Deadlines are met and no loose ends remain. You anticipate needs and take initiative without waiting. You manage details with excellence while seeing the big picture. Qualifications 3+ years supporting CEOs, Founders, or senior executives. Experience in fast‑paced, entrepreneurial environments. Strong written and verbal English. Comfortable with Google Workspace, Slack, Zoom, Asana, Pipedrive, Roboform, Harvest, PandaDoc, ChatGPT and AI tools. Highly reliable, resourceful, and proactive. Able to work 30+ hrs/week with a daily early morning check‑in (7–8am ET). Strong judgment, emotional intelligence, and communication skills. You Will Love This Role If You Are A chaos‑calmer who brings structure and clarity. A self‑starter who thrives with autonomy. Someone who finishes what others start. A high‑EQ professional who enjoys being the CEO’s right hand. Someone excited about long‑term growth toward Chief of Staff. Seniority Level Mid‑Senior level Employment Type Part‑time Job Function Administrative, Management, and Project Management Industries: Executive Offices and Administrative and Support Services #J-18808-Ljbffr
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Strategic Executive Assistant to CEO
hace 1 semana
WorkFromHome, México Globaltize A tiempo completoA dynamic international firm is seeking a proactive Executive Assistant to support the CEO. This part-time, hybrid role involves organizing strategic administrative tasks, managing projects, and contributing to the CEO's visibility efforts. The ideal candidate will have over three years of experience with senior executives, excellent organizational skills,...
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Remote Executive Assistant to VP | Growth
hace 2 días
WorkFromHome, México WorkBetterNow A tiempo completoA leading remote work provider seeks an Assistant to the Vice President. The role requires managing calendars, coordinating travel, and supporting executives through communication and research tasks. Ideal candidates should have over two years of experience as an executive assistant and possess excellent English skills along with proficiency in Microsoft...
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Remote Executive Assistant to Co-Owner
hace 4 semanas
WorkFromHome, México WorkBetterNow A tiempo completoA remote work company is seeking an Executive Administrative Assistant to support its Co-Owner and Visionary. This role requires managing complex calendars, high-stakes communications, and travel arrangements while ensuring organizational efficiency. Candidates should possess over 3 years of experience supporting executives, showcasing exceptional...
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Senior Executive Assistant to Leadership
hace 2 días
WorkFromHome, México Bigcommerce A tiempo completoA leading ecommerce platform located in Mexico is seeking an Administrative Specialist II. This role involves providing comprehensive administrative support to executives, coordinating travel, and managing complex schedules. The ideal candidate will have strong organizational abilities and interpersonal skills, enabling effective communication with both...
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Offshore Chief of Staff to CEO
hace 9 horas
WorkFromHome, México Proper. A tiempo completoBase pay range $40,000.00/yr - $50,000.00/yr Please note: Applications must be submitted in English to be considered. Job Details Job Title: Chief of Staff (Offshore) - CEO Support Company: Proper (and affiliated portfolio companies) Location: Remote - Offshore (U.S. EST hours required) Reports to: Chief Executive Officer Engagement: Full-Time About the Role...
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WorkFromHome, México Insecogo® Worldwide Search & Executive Consultants Gmbh A tiempo completoDescripción del trabajo A global executive consulting firm is looking for experienced Executive/Business Consultants to join their team. This remote position focuses on providing high-quality consulting services while being part of a network of professionals across Latin America. The ideal candidate will have extensive consulting experience, excellent...
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WorkFromHome, México INSECOGO® Worldwide Search & Executive Consultants GmbH A tiempo completoA global executive consulting firm is seeking experienced Executive / Business Consultants for a remote role. This position emphasizes high-quality consulting services within a supportive international network. Ideal candidates will possess extensive consulting experience and excellent English skills, with an entrepreneurial mindset. Join us for endless...
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Chief Operating Officer
hace 2 días
WorkFromHome, México Rm Staffing B.V. A tiempo completoDescripción del trabajo We are seeking a Chief Operating Officer (COO) to oversee the day-to-day administrative and operational functions of the business. Reporting directly to the CEO, the COO ensures the company executes its strategy efficiently, drives operational scalability, and maintains a high‑performance culture across all departments. Key...
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Chief Operating Officer
hace 2 semanas
WorkFromHome, México RM Staffing B.V. A tiempo completoPosition Overview We are seeking a Chief Operating Officer (COO) for overseeing the day-to-day administrative and operational functions of the business. Reporting directly to the CEO, the COO ensures the company executes its strategy efficiently, drives operational scalability, and maintains a high-performance culture across all departments. Key...
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Chief Operating Officer
hace 4 días
WorkFromHome, México RM Staffing B.V. A tiempo completoPosition Overview We are seeking a Chief Operating Officer (COO) for overseeing the day-to-day administrative and operational functions of the business. Reporting directly to the CEO, the COO ensures the company executes its strategy efficiently, drives operational scalability, and maintains a high-performance culture across all departments. Key...