Content Reference Librarian Specialist

**Summary**:Drive and monitor Material Approvals Process (MAP) in support of the business, operational, and compliance obligations, executing on critical tasks to advance in-process commercial asset review activities. Works across an agile team to support various brands/indications depending upon the current business objectives. Focus on ensuring progress from Initiation, though final content approval, and lifecycle management of promotional and non-promotional assets through collaboration with commercial, CAPEs, Content Compliance Managers (CCMs), Medical, Legal, Regulatory and Editorial stakeholders. Ensures all business deadlines are met, and assets progress efficiently through the process**About the Role**:**#LI-Hybrid****Location**: Mexico City**Key Responsibilities**- Schedule and Team Coordination: Update and maintain the MAP meeting schedules, and Marketing Implementation Support Team (MIST) meeting schedules and agendas as requested. Ensure the MAP Master Teams List is regularly updated as needed, keeping all team details accurate and up to date. Maintain Marketing Strategy SPOCs Contact List for CAPEs use in IMST and the SPOC Representative Contact List for CCMs use with MAP Forecast collection.- Automation and Process Support: Support role automation by maintaining and updating the Global Fuse Services, (GFS) grid, ensuring alignment with the MAP Master Teams List.- Editorial Communication and Reporting: Manage Editorial Late-Night Coverage by promptly communicating (~4PM EST) and distributing materials, as needed, per established guidelines. Run and publish Editorial Hot Sheets in FUSE daily by 10:00 AM EST for all brands, including promotional and non-promotional.- Launch and Label Update Trackers, Status Updates, and Withdrawals: Track progress and update Launch Tracker status as needed. Work with CCM and Lifecycle Manager on Master Grid for Label Updates, setting teams up for timely status updates and compliant withdraw from the DAM.- Job Reassignment and Reporting: Reassign jobs in FUSE based on updates from CMMs and/or CAPES. Additionally, run reports requested by CCMs to support team needs and operations.- Reference Librarian: Checks copyright usage for all references introduced for use, based on guidelines provided, currently utilizing Article Galaxy system.- Maintain Marketing Strategy SPOCs Contact List for CAPE utilization in IMST and SPOC representative list for CCM use in MAP Forecast collection**Education**- Bachelor’s degree in Administration, Marketing or related areas.- Advanced English proficiency**Experience**- 2+ years’ experience in either of the following: advertising, marketing, communications management in a matrixed, dynamic organization- Ability to become a competent APRIMO system Super User and user of Rights Management system (Article Galaxy)- Strong organization skills and attention to details- Excellent verbal and written communication skills- Collaboration skills / Proficient in Microsoft 365- Experience working under continual deadline constraints with demonstrated ability to juggle multiple quick-term projects and changing priorities**Skills**- Working knowledge of Health Authority (US Food &Drug Administration) and Pharmaceutical regulatory and compliance guidelines on advertising and promotion, including promotional approval processes (MLR, PRC, MAP)- Critical thought, able to optimize and enhance processes and protocols to drive efficiency- Ability to operate under, and apply, Agile Methodology- Exceptional facilitation skills to drive consensus quickly in a progressive, change intensive environment- Strong project and process management; escalating risks appropriately- Results-oriented ability to deliver under tight deadlines- Familiarity with and adaptability to new-generation technologies and trends (Gen AI and Agentic AI) is an added advantage.**Commitment to Inclusion**Novartis is committed to building an outstanding, inclusive work environment and diverse teams representative of the patients and communities we serve.DivisionUSBusiness UnitUniversal Hierarchy NodeLocationMexicoSiteINSURGENTESCompany / Legal EntityMX06 (FCRS = MX006) Novartis Farmacéutica S.A. de C.V.Functional AreaMarketingJob TypeFull timeEmployment TypeRegularShift WorkNo**Ajustes de accesibilidad**: