Executive Assistant
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Assist Site or Area Director in daily activities to successfully manage business activities and achieve company goals.
Role & Responsibilities
- Manage the Director’s agenda
- Coordinate travel requests for Director (flights, hotel reservations, car rental, HRG profile)
- Create Director’s expense reports, as well as area expense reports if needed (invoice requests, via Concur/Axos)
- Monitor travel expenses compliance to corporate guidelines
- Coordinate, translate documents
- Create and send memos from Director
- Keep meeting minutes when required
- Organize and maintain confidential documents
- Manage confidential information with extreme care and trust
- Support in visit requirements, including agenda, hotel and transportation arrangements, security equipment, coffee break, dinner reservations
- Attend phone calls, organize phone conferences, virtual meetings
- Coordinate shipping requirements (FEDEX, DHL etc.)
- Create reports according to area demands
- Active participation on activities related with Health and Safety
- Coordinate and plan events requested by Director (workshops, offsites, meetings, and annual events)
- Any other task or responsibility assigned by Director
- Coordinate as needed with other Assistants for compliance, coordination, and support functions
- Create and follow up on purchase requisitions, as well as purchase of office requirements when needed
- Creation of Service desk tickets for IT and Maintenance requests
- If needed, handling personal issues from Director to allow optimization of efforts in the plant
- Follow BRP values and behaviors
- Ensure a safe working environment and take full accountability for all safety related topics
- Enforce Quality BRP policy
Technical Skills
- Advanced English
- Visit and travel request coordination
- Microsoft Office
- Purchasing orders elaboration
- Agenda administration
Qualifications
- Bachelor’s Degree: Any
- At least 5 years experience in assisting positions at manufacturing companies
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