HR- Administrative Assistant

The primary focus of the Full-Time HR Assistant-reception is to provide HR administrative support to the Corporate **Shared Services Center Offices.**, Employees, Managers and HR Business Partners within the company. This position requires excellent time management, communication skills and the ability to maintain confidentiality while prioritizing their workload.The Assistant-reception must be able to network and build relationships and provide primary administrative support while working on other projects as assigned.RESPONSIBILITIES1. **Provide front-desk reception support to the Shared Services Center Offices.**- Work in partnership with the HR Coordinator and Facility Lead to ensure appropriate coverage of the front desk.- Answer and/or properly route all phone calls coming into the general SSC telephone line- Maintain Standard Operating Procedures for all front desk responsibilities.- Provide back-up reception support to Facility Lead daily2**. Execute and participate in special projects and events**- Assist with the planning of the Annual Recognition and Year end event in partnership with the HR team and planners.- Assist in the planning of other special events and department events.- Assist managers with their employee’s upcoming 25th, 40th, 50th & 60th anniversaries with the company- Manage and maintaining the Offices Reception meeting room access, access list and supplies- Draft and distribute Event communication, Funeral Notices, Birth, Anniversaries and Birthdays order flowers and request donations as needed.- Serve as an Emergency Response Coordinator and report employee accidents.- Assist with special projects as needed3. **Provide administrative support for the Corporate HR Team, and Directors in Central Offices**.- Request IT & other equipment & system access for staff as needed.- Assist HR Coordinator with HR department invoices and expense reports.- Assist with Department budgeting process.- Maintain/order/purchase all office supply inventory and employee kitchen inventory- Manage all incoming/outgoing mail functions for the Corporate division in the region.- Schedule meetings/conference calls and appointments and make travel arrangements for employees as requested. Assurigand maintain clean meeting rooms.- Create, organize and maintain file systems and files, correspondence and other records- Create and update organization charts as requested by HR Managers- Assist with HR Cloud Case submissions, tracking and follow up- Coordinate Management 101 training and track course completion in the HR Cloud- Assist new hires with I9 process- Support HR Coordinatioors general report requirements for HR process as needed.- Support with HR Coordinator Package delivery to the facility. And coordinating with the different groups receiving- Support Finance group on Credit card delivery to employees.QUALIFICATIONSRequired- Minimum 1+ years office coordinator/administrative or customer service experience providing a wide variety of administrative and business support- Proficient in Microsoft Office and industry related software programs- Strong Organization skills- Must have attention to detail, be proactive with problem solving, flexibility and creativity- Possesses excellent communication skills and a professional demeanor- I**ntermediate written and oral English skills**.**:- Microsoft office (Power point, Word and Excel)- Good writing and spellingPreffered- Administrative HR experience- 1 Year experience with internal communication.- CANVA, Photoshop or similar.- Experience in corporate event coordinationExperience Level: Experienced ProfessionalWork area: Polanco**Full-time**EMPLOYER DESCRIPTIONHere, we believe there’s not one path to success, we believe in careers that grow with you. Whoever you are or wherever you come from in the world, there’s a place for you at Sherwin-Williams. We provide you with the opportunity to explore your curiosity and drive us forward. We’ll give you the space to share your strengths and we want you to show us what you can do. You can innovate, grow and discover in a place where you can thrive