Chief of Staff

Location: Remote Compensation: The final offer is at the client’s discretion and depends on the candidate’s interview result, skills, and experience. Latin America: USD $2,700–$3,500/month South Africa: USD $2,400–$3,200/month Industry: Real Estate Investment / Private Lending Schedule: Full-time, aligned with U.S. CST business hours About the Company This organization operates across real estate investing and private lending, managing capital, investor relationships, deal execution, and internal operations. The business prioritizes disciplined execution, accountability, and long‑term value creation in a fast‑moving environment. Role Overview The Chief of Staff is a senior operational leader and internal integrator who serves as the CEO’s right‑hand partner. This role exists to protect the CEO’s time, focus, and decision‑making capacity by owning operational flow, communication filtering, accountability, and execution cadence across the organization. This is not an assistant role. It is a leadership position responsible for building structure, enforcing priorities, and ensuring the business runs calmly, predictably, and without constant CEO involvement. The Chief of Staff enables the CEO to focus on strategy, capital decisions, deal structuring, and high‑leverage relationships. Key Responsibilities CEO Time, Focus, and Input Protection Own and manage all business‑related communication on behalf of the CEO. Decide what information reaches the CEO and what does not. Draft, respond to, and route communication independently unless judgment, risk, or material impact is involved. Own the CEO’s calendar, scheduling, travel, and meeting preparation. Eliminate low‑context meetings, cold requests, and non‑priority commitments. Ensure the CEO shows up prepared, focused, and with the right information. Operational Oversight and Accountability Directly manage internal VAs and oversee their execution quality. Ensure tasks, deadlines, and deliverables are completed consistently. Coach, train, and hold team members accountable to defined standards. Identify execution gaps and resolve them without escalation. Maintain quiet, consistent execution across the business. KPI Ownership and Execution Cadence Create and maintain KPIs aligned with business objectives. Build daily, weekly, and monthly reporting rhythms. Run or oversee operational huddles and check‑ins. Ensure meetings have agendas, outcomes, and documented follow‑up. Provide concise summaries and recommendations to the CEO. Process, SOP, and Decision Support Own the creation, validation, and enforcement of SOPs. Pressure‑test workflows and refine processes as needed. Build systems that scale and persist beyond individuals. Make routine operational decisions independently. Escalate only when legal, reputational, or material financial risk exists, or when strategic judgment is required. Prioritize speed and momentum using sound logic. Requirements Hard Requirements (Non‑Negotiable) Proven experience operating as a senior right‑hand to a founder or executive (Chief of Staff, Operations Lead, Integrator, or equivalent). Ability to run operations independently without constant direction. Strong command of executive‑level calendar, communication, and priority management. Experience managing and holding VAs or operational staff accountable. Ability to define, track, and report against KPIs with clear execution cadence. Proven experience building, documenting, and enforcing SOPs. High proficiency with operational tools, task management systems, and reporting workflows. Sound decision‑making judgment with a clear escalation framework. Soft Requirements (Equally Critical) Calm, composed, and unreactive under pressure. Decisive, structured, and disciplined. Assertive without ego; comfortable saying “no” to protect priorities. Strong situational awareness and judgment. Comfortable operating with ambiguity and incomplete information. High integrity, discretion, and loyalty. Willing to push back privately and align publicly. Bias toward clarity, momentum, and quiet execution. About the Candidate The ideal candidate is a highly capable operator who thrives in ambiguity and complexity, can manage up and across the organization, and is comfortable making independent decisions. This person naturally brings structure where none exists, protects executive focus, and holds teams accountable without drama. Key attributes Experienced in senior operations, integration, or leadership support roles. Exceptional judgment and decision‑making ability. Calm under pressure, assertive without ego, and highly organized. Comfortable with ambiguity and complex operational ecosystems. Loyal, discreet, and highly trustworthy. Motivated to enable executive success and business scalability. Why This Role Matters This Chief of Staff position is central to the success of the organization. The right candidate allows the CEO to focus on strategy, investor relations, and growth by: Ensuring the business operates with clarity, calm, and predictability. Driving operational excellence and accountability across the team. Creating systems and processes that scale with the business. Acting as a force multiplier, enabling the CEO and leadership team to achieve high‑leverage outcomes without friction. In short: this is the role that turns strategy into execution, chaos into order, and vision into measurable results. What This Role Is Not Not an assistant role. Not reactive or task‑only execution. Not a sales or strategy ownership position. Not a role for candidates who require step‑by‑step direction. What Success Looks Like in the First Year The CEO is minimally involved in day‑to‑day operations. Email and calendar run without friction. VAs operate with clarity and accountability. SOPs are documented, used, and enforced. The business feels calmer, more predictable, and tightly run. Seniority level Director Employment type Full‑time Job function Other Industries: Staffing and Recruiting #J-18808-Ljbffr