Executive Assistant

hace 4 semanas

Guadalajara, México Ziff Davis A tiempo completo

**KEY RESPONSIBILITIES**:- Coordinate and engage with leadership in planning and organizing events, activities and calendars- Manage complex calendar and scheduling requirements across multiple stakeholders and varying time zones, proactively resolving any scheduling conflicts- Arrange travel and accommodations for executives- Prepare expense reports- Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives and key deliverables- Manage sensitive matters with a high level of confidentiality and discretion- Excellent communication and time management skills; proven ability to meet deadlines- Ability to function well in a fast paced environment and perform additional duties as assigned by executives- Represent the company and the executive team in a positive light through great follow-through skills and sound judgment- Proactive planning by reading, researching, collecting and analyzing information as needed, in advance of executive meetings and calls**SKILLS AND QUALIFICATIONS**:- Exceptional organizational skills and extremely detail focused- Fluent (read, write and speak) in English is required- 5+ years of related experience working in an Executive Assistant role supporting multiple executives- Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint) and G-Suite environment- Experience supporting Sr. Executives for domestic and international travel- Ability to communicate effectively and professionally- Ability to work business hours to support Eastern Time (9am to 5pm ET) and be flexible outside of core hours as dictated by the needs of the business for projects and meetings- Bachelor's degree preferred**PREFERRED ATTRIBUTES**:- Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed- Commitment to excellence - perform duties at the highest level possible on a consistent basis- Excellent communicator - able to interact with people of all levels in a confident, professional manner- Demonstrate ability and temperament to work with sensitive information- Team player - have team-oriented experience and approach- Service focus - dedicated to meeting the expectations of the senior executives by maintaining effective relationships with interested parties- Ability to think outside of the box with a sense of urgency

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