Logistics/finance Coordinator

Diversity is the acknowledgment, promotion and celebration of our differences and similarities. All racial identities, ethnicities, sexes, nationalities, gender identities and expressions, physical and mental abilities, sexual orientations, ages, spiritualities, points of view and socioeconomic statuses can fit in with us. We support individuals from around the world and serve communities affected by disasters with purpose. Response, recovery, resilience and renewal are why we exist. Respect for the value of diversity, inclusion and social justice drives us forward every day. Everyone is welcome._**Position Purpose**A versatile position within a dynamic nonprofit that provides **community-inspired, volunteer-powered disaster relief**. The position is full-time and is responsible for the logistics of the project(s) and managing the program finances. These include materials and tool procurement, creating and maintaining relations between All Hands and Hearts and local contractors and suppliers, and facilitating coordination of volunteer teams to and from work sites. This position is also responsible for ensuring payments are made in an appropriate time frame, and financial records are accurate. The position acts as a liaison between the field and office teams to maintain a smooth workflow and ensure sites are ready for work.Must be, at minimum, a conversational Spanish speaker**Reporting Relationships**- **Reports to **Project Manager and Operations Manager (shared responsibility)- **Dotted line reports to **Business Analyst- **Roles reporting to position **None- **Approximate number of reports **0**Essential Functions**- Work with the site teams and Project Manager to manage site logistics, procurement of construction supplies, tools, and materials and lead relationships with local suppliers and local workers/contractors.- In coordination with the project teams organize regular tool and material inventories and tool repairs for all worksites.- Maintain accurate tracking systems for purchased tools and materials for all sites.- Responsible for petty cash distribution, management and reconciliation.- Daily, weekly and monthly expense tracking and reporting the program budget, both on program and to off program finance team, and support in managing program budget.- Assist the Operations Manager, Project Manager and Program Director with budget tracking and cash-flow projections for the whole program.- Schedule vendor timely payments through petty cash or wire transfers as needed. Facilitate and manage payroll for local staff in compliance with local regulations and local partners.- Assist the Operations Manager with the procurement of medical and base supplies when necessary.- Brainstorm and implement cost-saving initiatives on program.- We understand vaccination is the best way to protect our beneficiaries, community members, staff and volunteers. Therefore, we require all staff members working in in-person environments (including program staff, office staff, team meetings and program visits) to be fully vaccinated against COVID-19. Subject to applicable guidance, the term fully vaccinated currently refers to when an individual has received all recommended Covid-19 vaccines, including any booster dose(s) when eligible.- Perform other duties as required.**Position Requirements**- **Education** High School Diploma or equivalent.- **Related Experience** 1+ years of experience working or volunteering for All Hands and Hearts, or another disaster relief organization. 1+ years managing logistics and/or working in a developing country and some financial experience in a professional or educational setting.- **Special Competencies/Certifications** Must be, at minimum, a conversational Spanish speaker. Must have a valid driver’s license. Must be able to secure and maintain appropriate visas. Fluency in at least one language/dialect used in the region of the project is required. Good written and oral communication skills (in English) and confident working with Google Workspace, particularly Google Docs and Google Sheets and Microsoft Office.. The individual needs to be well organized and have a flexible approach to managing multiple tasks and prioritizing them appropriately. The individual is able to manage a large workload and perform in a fast-paced environment.**Working Conditions and Physical Demands**- Constantly works in outdoor adverse weather conditions- Frequently moves items weighing up to 40 lbs on work site or on base- Frequently operates computer- Must be able to remain in a stationary position- Frequent travel- Regular driving and/or moving between base, suppliers, and sites- Living in communal environment- High stress situations**Compensation & Benefits**- Pay rate is $850 - $1250 USD/ month, based on position, skills and experience- Room & board- Monthly R&R breaks with allowance- Coverage for emergency medical injury or illness- Visa extension reimbursemen