Administrator

**Role & Responsibilities****Administration**:- Keep existing records and reports updated using data from Supervisors- Use basic data analysis and knowledge of functional areas of the business to propose or create new reports- Provide administration support to other senior staff- Ensure all documents are digitized and organized on Dropbox (with assistance from other staff as required)- Document all required information related to local, state, and federal regulations**Accounting**:- Help maintain bimonthly expense lists / expense forecasts- Collect and analyze financial data- Work with external accounting team as required- Organize payments for CFE and internet**Human Resources**:- Assist with recruiting- Assist with scheduling interviews for new hires- Build staff files for new staff- Maintain staff files for existing staff- Maintain Staff Database- Communicate any loss of staff with labor lawyers (they will handle legal paperwork thereafter)- Work with external labor legal team as required**Supply & Purchasing**:- Maintain an understanding of customer expectations and needs from the products- Make suggestions for supply improvements; develop appropriate supply chain strategy (with KPIs) to maximize customer satisfaction at the lowest possible cost- Ensure company brand materials, facility equipment, and physical working space meet company standards- Inspect equipment; issue requests for work orders to repair any damages- Continuously develop and maintain relationships with local vendors- Manage inventories and stock by conducting physical counts, reconciling with the "Inventory Master List", and advising management on ordering when necessary- Review/verify incoming art files for distribution to suppliers- Create POs (for materials and equipment) as required- Tracks POs in progress- Report any discrepancies with supply orders (delivery dates, quality, and quantity)- Maintain adequate levels of office supplies**Other**:- Maintain a thorough understanding of all related SOP’s- Communicate (written and oral) with all-levels of management, suppliers and some customers- Maintain and contribute to a positive and engaging work environment on site- Maintain a high level of confidentiality**Requirements**:The following requirements must be met in order to be considered for this position.**Administration & Accounting**:- Budgeting skills / financial forecasting / planning skills- Bookkeeping skills- Knowledge of associated computer software such as Microsoft Office suite including Word and Excel (Microsoft Teams will be an advantage)- Familiarity with office management procedures and basic accounting principles- Experience producing documents such as invoices, packing slips and purchase orders- Experience producing statistical reports with an ability to analyze info or data- Understand complex processes, and strive to develop and implement continuous improvements**Communication & Organization**:- Outstanding communication and interpersonal skills (Spanish and English) to act as a primary contact with the Canadian office, suppliers across the world, and some customers- Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals- Ability to write routine reports and correspondence- Excellent organizational skills- Strong attention to detail- Ability to work in a fast-paced environment (time management and prioritization skills)**Education & Experience**:- High school diploma- 1-3 years of experience in a similar administrative and accounting position- Post-secondary diploma in a related field will be an advantage**Other**:- A demonstrated ability to work well independently or within a team environment- Knowledge of applicable legislation and regulations**Salary**$12,000 to $14,000 pesos per month (net) paid weekly**Salary**: $2,763.16 - $3,223.68 per weekAbility to commute/relocate:- 76150, Querétaro, Qro.: Reliably commute or planning to relocate before starting work (required)Application Question(s):- Are you comfortable with the salary range at the bottom of the job description?**Language**:- English (preferred)License/Certification:- Driver's License (preferred)