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hace 3 semanas

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**Administrative Assistant Responsibilities**:- Answer main line phone- Help with opening pursuits/new projects and assist with billing/invoice- Assist with expenses for Principal- Assist in maintaining office appearance- Maintain conference room calendar and assist with booking conference rooms and equipment for meetings- Responsible for organizing lunch meetings, including set-up and clean-up- Responsible for general office organization and tidiness, including pantry, conference and library area- Sort, distribute, and prepare daily in/out going mail and FedEx- Perform light clerical duties such as data entry (entering/scanning contacts), typing and filing- Responsible for ensuring that office supplies are well stocked, and places orders as needed- Assist and coordinate new hires (offer letters, HR, equipment setup and prepping workstation)- Acts as a liaison for the office with Property Manager, Reprographics Company, Utility company, cleaning service- Responsible for organizing office events (internal & external)- Learn office systems such as Vision, Deltek, and future CRM- Provide support to the Project Accounting team with miscellaneous tasks**Administrative Assistant Qualifications**:- Excellent verbal and written communication skills in English and Spanish are essential, Portuguese preferred- Ability to work under pressure and maintain composure- Ability to handle multiple tasks at one time- Ability to interface courteously and efficiently with staff/visitors- Strong computer skills, including Microsoft Office programs and Internet skills**Please submit resumes in English.Established in 1972, Ware Malcomb is a contemporary and expanding full service design firm providing professional architecture, planning, interior design, civil engineering, branding and building measurement services to corporate, commercial/residential developer and public/institutional clients throughout the world.With office locations throughout the United States, Canada, Mexico and Brazil, the firm specializes in the design of commercial office, corporate, industrial, science & technology, healthcare, retail, auto, public/institutional facilities and renovation projects.Ware Malcomb offers the best of both worlds - a small-office, supportive and nurturing work environment with large company resources and support - providing an amazing opportunity for professional growth. Ware Malcomb offers a wellness-focused company culture, competitive salary and overall benefits package.**Ware Malcomb is recognized as an Inc. 5000 fastest-growing private company and a Hot Firm and Best Firm to Work For by Zweig Group**LI-Hybrid

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