Administrative Assistant
hace 3 semanas
**Administrative Assistant Responsibilities**:- Answer main line phone- Help with opening pursuits/new projects and assist with billing/invoice- Assist with expenses for Principal- Assist in maintaining office appearance- Maintain conference room calendar and assist with booking conference rooms and equipment for meetings- Responsible for organizing lunch meetings, including set-up and clean-up- Responsible for general office organization and tidiness, including pantry, conference and library area- Sort, distribute, and prepare daily in/out going mail and FedEx- Perform light clerical duties such as data entry (entering/scanning contacts), typing and filing- Responsible for ensuring that office supplies are well stocked, and places orders as needed- Assist and coordinate new hires (offer letters, HR, equipment setup and prepping workstation)- Acts as a liaison for the office with Property Manager, Reprographics Company, Utility company, cleaning service- Responsible for organizing office events (internal & external)- Learn office systems such as Vision, Deltek, and future CRM- Provide support to the Project Accounting team with miscellaneous tasks**Administrative Assistant Qualifications**:- Excellent verbal and written communication skills in English and Spanish are essential, Portuguese preferred- Ability to work under pressure and maintain composure- Ability to handle multiple tasks at one time- Ability to interface courteously and efficiently with staff/visitors- Strong computer skills, including Microsoft Office programs and Internet skills**Please submit resumes in English.Established in 1972, Ware Malcomb is a contemporary and expanding full service design firm providing professional architecture, planning, interior design, civil engineering, branding and building measurement services to corporate, commercial/residential developer and public/institutional clients throughout the world.With office locations throughout the United States, Canada, Mexico and Brazil, the firm specializes in the design of commercial office, corporate, industrial, science & technology, healthcare, retail, auto, public/institutional facilities and renovation projects.Ware Malcomb offers the best of both worlds - a small-office, supportive and nurturing work environment with large company resources and support - providing an amazing opportunity for professional growth. Ware Malcomb offers a wellness-focused company culture, competitive salary and overall benefits package.**Ware Malcomb is recognized as an Inc. 5000 fastest-growing private company and a Hot Firm and Best Firm to Work For by Zweig Group**LI-Hybrid
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Legal Administrative Assistant
hace 6 días
Ciudad de México, Ciudad de México Clark Hill Law A tiempo completoLocation: Mexico City, 01210 Job Description:We are seeking a Legal Administrative Assistant to join our team in Mexico City. The ideal candidate will provide administrative support to our legal team and assist with various legal tasks. Responsibilities include managing calendars, scheduling appointments, preparing legal documents, and maintaining filing...
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Administrative Assistant
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Ciudad de México Capital One A tiempo completoWeWork Reforma Latino (97001), Mexico, Ciudad de Mexico, Ciudad de Mexico Administrative Assistant Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech savvy environment. You will partner with multiple executives across a new...
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Administrative Assistant
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Administrative Assistant
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Ciudad de México Reliance Contractors A tiempo completoDescripción completa del empleo We are seeking an **Administrative Assistant** to join our team! You will perform clerical and administrative functions in order to drive company success. **Responsibilities**: - Draft correspondences and other formal documents - Plan and schedule appointments and events - Answer inbound telephone calls - Develop and...
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Purchasing Administrative Assistant
hace 6 días
Ciudad de México, Ciudad de México Prepango A tiempo completoCompany DescriptionPrepango specializes in custom Vending Solutions for Niche Markets. We develop custom vending solutions, with customer products and packaging, carefully selected for each location. Prepango currently operates vending solutions across the United States in airports and other high-traffic venues. Our innovative approach ensures that each...
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Administrative Assistant
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Ciudad de México Capital One A tiempo completoWeWork Reforma Latino (97001), Mexico, Ciudad de Mexico, Ciudad de MexicoAdministrative AssistantCapital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech savvy environment.You will partner with multiple executives across a new and...
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Administrative Assistant
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Ciudad de México, Ciudad de México Overhead Solutions Group A tiempo completoJob Description Position: Administrative Assistant (Full-Time) Location: Remote (Mexico) Reports To: Firm Owner / Managing Director Company Overview Overhead Solutions Group is a growing accounting and advisory firm that works primarily with nonprofits and mission-driven organizations. We rely heavily on systems, workflows, and timely communication to serve...
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Virtual Administrative Assistant
hace 6 días
Ciudad de México ProcesosBilingues A tiempo completoWe are looking to hire an experienced, female, bilingual, Administrative Assistant for the Health Industry.Will interact with staff, patients, vendors, and institutions related to the proper manangement of the business.Absolute command of the English language is a must, in a native speaking level (C1-C2) and Be able to work remotely.Bookkeeping background is...
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Purchasing Administrative Assistant
hace 4 semanas
Ciudad de México, Ciudad de México Prepango A tiempo completoCompany DescriptionPrepango specializes in custom Vending Solutions for Niche Markets. We develop custom vending solutions, with customer products and packaging, carefully selected for each location. Prepango currently operates vending solutions across the United States in airports and other high-traffic venues. Our innovative approach ensures that each...
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hace 2 semanas
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