Administrative Assistant

hace 3 semanas

Ciudad de México Ware Malcomb A tiempo completo

**Administrative Assistant Responsibilities**:- Answer main line phone- Help with opening pursuits/new projects and assist with billing/invoice- Assist with expenses for Principal- Assist in maintaining office appearance- Maintain conference room calendar and assist with booking conference rooms and equipment for meetings- Responsible for organizing lunch meetings, including set-up and clean-up- Responsible for general office organization and tidiness, including pantry, conference and library area- Sort, distribute, and prepare daily in/out going mail and FedEx- Perform light clerical duties such as data entry (entering/scanning contacts), typing and filing- Responsible for ensuring that office supplies are well stocked, and places orders as needed- Assist and coordinate new hires (offer letters, HR, equipment setup and prepping workstation)- Acts as a liaison for the office with Property Manager, Reprographics Company, Utility company, cleaning service- Responsible for organizing office events (internal & external)- Learn office systems such as Vision, Deltek, and future CRM- Provide support to the Project Accounting team with miscellaneous tasks**Administrative Assistant Qualifications**:- Excellent verbal and written communication skills in English and Spanish are essential, Portuguese preferred- Ability to work under pressure and maintain composure- Ability to handle multiple tasks at one time- Ability to interface courteously and efficiently with staff/visitors- Strong computer skills, including Microsoft Office programs and Internet skills**Please submit resumes in English.Established in 1972, Ware Malcomb is a contemporary and expanding full service design firm providing professional architecture, planning, interior design, civil engineering, branding and building measurement services to corporate, commercial/residential developer and public/institutional clients throughout the world.With office locations throughout the United States, Canada, Mexico and Brazil, the firm specializes in the design of commercial office, corporate, industrial, science & technology, healthcare, retail, auto, public/institutional facilities and renovation projects.Ware Malcomb offers the best of both worlds - a small-office, supportive and nurturing work environment with large company resources and support - providing an amazing opportunity for professional growth. Ware Malcomb offers a wellness-focused company culture, competitive salary and overall benefits package.**Ware Malcomb is recognized as an Inc. 5000 fastest-growing private company and a Hot Firm and Best Firm to Work For by Zweig Group**LI-Hybrid

  • Legal Administrative Assistant

    hace 19 horas

    Ciudad de México, Ciudad de México Clark Hill A tiempo completo

    Legal Administrative AssistantLocation: Mexico City, 01210Job Description:We are seeking a Legal Administrative Assistant to join our team in Mexico City. The ideal candidate will provide administrative support to our legal team and assist with various legal tasks. Responsibilities include managing calendars, scheduling appointments, preparing legal...

  • Administrative Assistant

    hace 3 semanas

    Ciudad de México Reach International Consulting A tiempo completo

    **We are seeking to recruit an assistant for our SOFOM division, based in the heart of Mexico City.****Key Deliverables**- Working closely with senior executives in terms of travel bookings, meeting documentations and any other general administrative tasks in the office.- Handling liaision matters with external partners and suppliers.- Translation of...

  • Administrative Assistant

    hace 16 horas

    Ciudad de México Enhance IT A tiempo completo

    **Administrative Assistant (Onsite)** **_Do you want to work Onsite CDMX office for a US based company?_** **_We customize and personalize your career path to maximize your professional potential._** **About the company who we are?** Enhance IT is a global top Consulting firm of IT Services based in Atlanta, Georgia and London, England providing...

  • Administrative Assistant

    hace 7 días

    Ciudad de México SGF Global A tiempo completo

    _SGF Global is a global leader with over 30 years’ experience providing recruitment solutions._ We are hiring administrative assistant for our operation team in Mexico City. Job's location: Mariano Escobedo 375 1202 Polanco V Sección Del Miguel Hidalgo CDMX The work includes: - Proactively support employees to ensure the continuous flow of all...

  • Administrative Assistant-spanish Bilingual

    hace 2 días

    Ciudad de México Unicity International Inc A tiempo completo

    **Administrative Assistant - Spanish Bilingual** Unicity is a multi-level marketing company doing business globally in more than fifty countries. We provide world-class health and wellness products and a leading business platform that together _Make Life Better_ for people worldwide. We are looking for a **Spanish Bilingual Administrative Assistant** to...

  • Administrative Assistant

    hace 1 semana

    Ciudad de México Capital One A tiempo completo

    WeWork Reforma Latino (97001), Mexico, Ciudad de Mexico, Ciudad de Mexico Administrative Assistant Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech savvy environment. You will partner with multiple executives across a new...

  • Product Development Administrative Assistant

    hace 3 semanas

    Ciudad de México Ford Motor Company A tiempo completo

    Engineering Administrative Assistant, responsible to oversees activities related to maintain meeting and agendas for Chief Project Engineer at Product Development Organization.Capable to work in a bilingual environment 80% of the time meetings and communication held in English.Responsible to coordinate travel requests, meeting invites for the Project Chief...

  • Administrative Assistant

    hace 1 semana

    Ciudad de México Reliance Contractors A tiempo completo

    Descripción completa del empleoWe are seeking an **Administrative Assistant** to join our team! You will perform clericaland administrative functions in order to drive company success.**Responsibilities**:- Draft correspondences and other formal documents- Plan and schedule appointments and events- Answer inbound telephone calls- Develop and implement...

  • Administrative Assistant

    hace 2 semanas

    Ciudad de México Capital One A tiempo completo

    **Category** - Operations **Experience** - Principal Coordinator **Primary Address** - Ciudad de Mexico, Ciudad de Mexico Overview WeWork Reforma Latino (97001), Mexico, Ciudad de Mexico, Ciudad de Mexico Administrative Assistant Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support...

  • Administrative Assistant

    hace 2 semanas

    Ciudad de México Reliance Contractors A tiempo completo

    Descripción completa del empleo We are seeking an **Administrative Assistant** to join our team! You will perform clerical and administrative functions in order to drive company success. **Responsibilities**: - Draft correspondences and other formal documents - Plan and schedule appointments and events - Answer inbound telephone calls - Develop and...