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Job Title: Payroll SME Process Lead – Especialista en Nominas Location: Mexico City Department: Payroll JOB PURPOSE: The Payroll Specialist is responsible for participating in day-to-day payroll activities in Canada and the USA. They ensure the payroll is accurate, timely and compliant with federal and provincial payroll legislation, company policies and best practices. KEY RESPONSIBILITIES: Administers, verifies, and commits weekly, biweekly and semi-monthly payroll including any required adjustments Reviews and approves employee payroll form submissions, including direct deposit details and tax withholding elections Validates time sheets and expenses in payroll; ensures all payments comply with regional and state labour laws and company pay policy Processes other payroll transactions, including off-cycle adjustments, wage garnishments and government remittances. Process and reconciles Workers’ Compensation payments and audits for each applicable region Performs monthly and quarterly payroll reconciliations, including taxes and adjustments, in preparation for year-end reporting. Reviews and commits year-end documents; audits employee tax forms (T4, RL1, W2) for accuracy Ensures end-of-employment payments (e.g., ROE, vacation payout) are processed in compliance with applicable legislation Identifies opportunities to improve payroll processes and recommends and implements enhancements to increase accuracy, efficiency, and compliance Generates payroll reports and conducts audits to ensure payroll accuracy Maintains strict confidentiality of employee records and ensures that all sensitive payroll data is only securely stored within the designated payroll system SKILLS AND EXPERIENCES QUALIFICATIONS: Have successfully completed relevant post-secondary education Proficiency in payroll software (UKG is preferred) and in Microsoft Office, particularly Excel is required. Detail oriented Strong understanding of federal, state and provincial payroll legislation and year-end processing Registration with a relevant professional payroll association is preferred
