Operations and Dispatch Coordinator

hace 8 horas

Ciudad de México InsideOut A tiempo completo

IMPORTANT WATCH THIS QUICK LOOM VIDEO ON HOW TO GET HIRED: C1 ENGLISH LEVEL IS REQUIRED. THE SELECTED CANDIDATE WILL BE SPEAKING STRICTLY IN ENGLISH DURING THEIR ENTIRE SHIFT. PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH. ----- Operations and Dispatch Coordinator JOB ID: MATJAZ1 INDUSTRY: Landscape and Hardscape LOCATION: LATAM / PH / Egypt / South Africa JOB STATUS: Part-Time WORK SCHEDULE: Monday to Friday, 7:00 AM / 8:00 AM – 1:00 PM CST (20–30 hours/week) SALARY (USD): $7 – $9 per hour TARGET START DATE: Mid-February ROLE OVERVIEW About the Client: The client is a premier full-service landscape and hardscape contractor based in Verona, Wisconsin, serving the greater Madison area. Since 2010, they have built a reputation for delivering high-quality residential and commercial services , from routine lawn maintenance to complex design-build projects. About the Role: The client is seeking a proactive and detail-oriented Virtual Assistant to act as the owner's right-hand . Currently, the owner manages all administrative, scheduling, and dispatching tasks manually. As the high season approaches in mid-March, the goal is to streamline operations, manage scheduling, and provide high-level administrative support . The ideal candidate is solution-oriented, highly organized, and eager to learn the landscaping and hardscaping industry . Key Responsibilities 1. Communication & Dispatch Phone Management: Handle inbound and outbound calls; manage voicemails via VoIP system (e.g., Verizon VoIP). Customer Service: Professionally represent the brand; answer inquiries and route technical questions to the owner when necessary. Follow-ups: Conduct email and phone follow-ups with leads and existing clients to ensure a high-touch service experience. 2. Scheduling & Operations Appointment Setting: Manage the owner's Google Calendar, including estimates and project start dates. Meeting Reminders: Implement reminder system for customers to reduce no-shows. Field Support: Coordinate with field crews to provide timely updates on scheduling changes. 3. Data Entry & Project Tracking Software Management: Utilize SynkedUp (industry-specific CRM/project software) to log employee hours, material usage, and expenses. Profitability Analysis: Compare estimated costs vs. actual usage (e.g., stone tonnage, labor hours) and flag overruns for review. Documentation: Organize digital receipts and maintain accurate project data. Qualifications & Skills English Fluency: Clear and professional verbal and written English to communicate with U.S.-based clients. Critical Thinking: Prioritize tasks and propose solutions proactively. Technical Proficiency: Comfortable learning new software (SynkedUp) and managing cloud-based tools (Google Workspace). Reliability: Stable high-speed internet, reliable computer, and power backup. Industry Experience: Landscaping, construction, or property maintenance experience is a plus. QuickBooks: Familiarity is valuable but not required. Marketing Experience: Facebook Ad and Instagram experience is beneficial; ad creation is a plus. Join a growing network of exceptional remote professionals We don't just place you in a job — we match you with roles that fit your skills, career goals, and lifestyle. With Inside Out , you'll get support at every step of the hiring process. Submit your application today and let's begin your next great opportunity

  • Dispatch and Operations Assistant

    hace 17 horas

    Ciudad de México, Ciudad de México Inside Out A tiempo completo

    IMPORTANT WATCH THIS QUICK LOOM VIDEO ON HOW TO GET HIRED: C1 ENGLISH LEVEL IS REQUIRED, THE SELECTED CANDIDATE WILL BE SPEAKING STRICTLY IN ENGLISH DURING THEIR WHOLE SHIFTPLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH JOB TITLE Dispatch and Operations AssistantJOB IDSAMGOL1 INDUSTRYConstruction Support ServicesLOCATIONLATAM JOB STATUSFull Time...

  • Operations and Dispatch Coordinator

    hace 2 días

    méxico InsideOut A tiempo completo

    ✨ IMPORTANT ✨ WATCH THIS QUICK LOOM VIDEO ON HOW TO GET HIRED: C1 ENGLISH LEVEL IS REQUIRED. THE SELECTED CANDIDATE WILL BE SPEAKING STRICTLY IN ENGLISH DURING THEIR ENTIRE SHIFT. PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH. ----- Operations and Dispatch Coordinator JOB ID: MATJAZ1 INDUSTRY: Landscape and Hardscape LOCATION: LATAM / PH /...

  • Operations and Dispatch Coordinator

    hace 2 días

    México InsideOut A tiempo completo

    ✨ IMPORTANT ✨ WATCH THIS QUICK LOOM VIDEO ON HOW TO GET HIRED: C1 ENGLISH LEVEL IS REQUIRED. THE SELECTED CANDIDATE WILL BE SPEAKING STRICTLY IN ENGLISH DURING THEIR ENTIRE SHIFT. PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH. Operations and Dispatch Coordinator JOB ID: MATJAZ1 INDUSTRY: Landscape and Hardscape LOCATION: LATAM / PH / Egypt...

  • Operations and Dispatch Coordinator

    hace 8 horas

    México InsideOut A tiempo completo

    ✨ IMPORTANT ✨ WATCH THIS QUICK LOOM VIDEO ON HOW TO GET HIRED: C1 ENGLISH LEVEL IS REQUIRED. THE SELECTED CANDIDATE WILL BE SPEAKING STRICTLY IN ENGLISH DURING THEIR ENTIRE SHIFT. PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH. -----🏢 Operations and Dispatch Coordinator JOB ID: MATJAZ1 INDUSTRY: Landscape and Hardscape LOCATION: LATAM / PH /...

  • Program Coordinator

    hace 19 horas

    Ciudad de México, Ciudad de México Your Startup Operations A tiempo completo

    Non-Profit Program Coordinator / Virtual AssistantFull Time | Remote LATAMAbout Your Startup OperationsYour Startup Operations is a boutique agency providing operational services to small businesses. We work primarily with small business owners in the United States, and our vision is to give power to the people who own small businesses by delivering white...

  • Trucking Operations Specialist

    hace 8 horas

    Ciudad de México Remoto Workforce A tiempo completo

    Trucking Operations Specialist (Planning & Dispatch) Location Remote (Mexico-based candidates supporting U.S. clients) Work Schedule: Rotating night shift coverage with extended shifts. Salary & Benefits Direct/Contractor (MXN): $22,000 – $28,000 MXN net + benefits We're Hiring: We are looking for a hands-on Trucking Operations Specialist to support a...

  • Property Operations Coordinator

    hace 18 horas

    Ciudad de México, Ciudad de México Pavago A tiempo completo

    Job Title: Property Operations CoordinatorPosition Type: Full-Time, RemoteWorking Hours: U.S. HoursAbout the Role:We are seeking a proactive and detail-oriented Property Operations Coordinator to support day-to-day property management operations across multiple markets. This role serves as a central point of coordination between tenants, owners, and vendors,...

  • Operations Coordinator MX

    hace 3 semanas

    Ciudad de México Terra Energy A tiempo completo

    Position: Operations Coordinator Location: Remote (Mexico) | Availability to travel to Miami Experience: 1+ year ️ Language: Advanced / Fluent English Visa: Valid U.S. visa required About the Role We're looking for a proactive, people-oriented Operations Coordinator to support daily coordination and communication across teams. This role is highly focused...

  • Operations Coordinator MX

    hace 8 horas

    Ciudad de México Terra Energy A tiempo completo

    Position: Operations Coordinator Location: Remote (Mexico) | Availability to travel to Miami Experience: 1+ year ️ Language: Advanced / Fluent English Visa: Valid U.S. visa required About the Role We're looking for a proactive, people-oriented Operations Coordinator to support daily coordination and communication across teams. This role is highly focused...

  • Coordinator Operations

    hace 3 semanas

    Ciudad de México World Fuel Services A tiempo completo

    At World Fuel Services, our employees are the key to our global success. We are industry leaders due to the innumerable talents of our approximately 5000 strong professional team. Our people thrive in an entrepreneurial and culturally-diverse environment, where innovative thinking, collaboration and efficient execution are highly valued. Our high-performance...