Accounts Payable Supervisor

Summary of Position: The Accounts Payable (AP) Supervisor will report to the Operational Accounting Manager, and will be responsible for supervising the Accounts Payable (AP) Clerks, streamlining processes and ensuring all payments are processed accurately and within deadlines. The AP Supervisor will manage day-to-day accounting functions of a Shared Service Center including, but not limited to, accounts payable, Travel and Expense (T&E), credit card program administration, bank reconciliations, prepaid expenses, accruals, journal entries, and payment entries. The AP Supervisor will be responsible for the month-end close, yearly audit processes of the function, and reconciling select balance sheet accounts on a monthly basis. The AP Supervisor is required to work onsite at Vapotherm's medical device manufacturing facility in Tijuana, MX and communicate both verbally and written in Spanish and English at a B2 level or higher. Primary Responsibilities: Supervise and lead a team of Accounts Payable clerks, providing training, guidance, and performance reviews. Foster a collaborative and efficient work environment. Oversee the processing of vendor invoices, completing reviews to ensure that they are accurate, complete, and in compliance with company policies and procedures. Ensure that all vendor payments are made accurately and on time. Monitor payment schedules and manage cash flow to optimize payment timing. Complete year-end tax reporting for accounts payable, including preparation of 1099 forms (for U.S. companies) and other tax filings. Maintain positive relationships with vendors and supply chain to resolve any payment discrepancies, inquiries, or disputes promptly and professionally. Maintain strong banking relationships, integration between AP and Treasury systems, coordination with banks for payment processing and banking platforms. Manage company's T&E program in compliance with company policies, ensure timely reimbursements and reconciliation to the GL. Manage company's credit card program including card maintenance, balance monitoring, reporting and reconciliation to the GL. Assist in the preparation and review of the month end close process, including accruals, journal entries, AP-related adjustments, cash reconciliations, balance reconciliations and reporting. Ensure compliance with internal controls and accounting policies and monitor for potential fraud or errors in accounts payable processes. Prepare AP reports for senior management, providing insights into trends, payment cycles, and outstanding liabilities. Assist in internal and external audits by providing necessary documentation and support related to accounts payable processes. Continuously assess AP processes and recommend improvements to increase efficiency, accuracy, and productivity. Implement best practices and automation where possible. Assist Operational Accounting Manager on an as needed basis. Position Requirements - Education, Knowledge, Years of Experience, etc.: Bachelor's degree in Accounting, Finance, Business Administration, or related field. Minimum of 5 years in accounts payable, with at least 2 years in a supervisory or managerial role. Able to speak, understand, and write in Spanish and English at a minimum B2 level. Familiarity with GAAP accounting principles/procedures and AP processes. Experience in maquiladora company is preferred. Proficiency in accounting software, Epicor experience a plus. Strong knowledge of Microsoft Excel (functions such as VLOOKUP, formulas, pivot tables and data entry). Familiarity of tax and regulatory compliance related to accounts payable including 1099 reporting in the U.S., VAT, and other tax laws, depending on the region. Knowledge of international payment processing and currency conversions. Experience with automated accounts payable systems or software is preferred. Knowledge and experience of treasury/banking functions. Strong leadership and team management skills. Excellent communication and interpersonal skills. Detail-oriented with a high degree of accuracy. Ability to prioritize tasks and manage time effectively. Problem-solving abilities and a proactive approach to resolving issues. Ability to handle multiple tasks and meet deadlines. Strong communication and interpersonal skills, both written and verbal. Ability to work in a fast-paced, high-volume environment.