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Position Summary The Billing Specialist is responsible for preparing, reviewing, and processing client invoices in a timely and accurate manner. This position ensures proper documentation, compliance with internal controls, and effective communication with both internal departments and external customers. The ideal candidate is detail-oriented, analytical, and organized, with a strong commitment to accuracy and efficiency in financial processes. Key Responsibilities 1. Invoice Preparation & Processing Generate and review invoices to ensure accuracy, proper coding, and compliance with company policies. Validate supporting documentation and reconcile billing data with contracts, purchase orders, or service records. Ensure invoices are issued according to agreed billing cycles and customer requirements. 2. Account Reconciliation & Reporting Reconcile billing records and monitor accounts to ensure accurate posting and payment application. Research and resolve billing discrepancies or disputed invoices. Assist with month-end close processes and prepare related billing reports. 3. Communication & Coordination Communicate with internal teams (operations, accounting, and sales) to clarify billing details and resolve issues. Liaise with clients to address inquiries regarding invoices, payments, or account statements. Support coordination with the accounts receivable team to ensure timely collections. 4. Compliance & Documentation Maintain organized billing files and ensure all transactions are supported with appropriate documentation. Comply with company policies, contractual terms, and applicable accounting standards. Assist in audit preparation and provide requested billing data or reports. 5. Continuous Improvement Identify opportunities to enhance billing accuracy, streamline processes, and improve efficiency. Participate in system upgrades, automation projects, or procedural updates as assigned. Qualifications Bachelor's degree in Accounting, Finance, Business Administration, or related field. 1–3 years of experience in billing, accounts receivable, or financial administration. Proficiency with Microsoft Excel and accounting or ERP systems (SAP, Oracle, QuickBooks, etc.). Strong analytical and problem-solving skills. Excellent attention to detail and accuracy in data entry and reporting. Effective written and verbal communication skills in English and Spanish. Ability to meet deadlines and manage multiple priorities in a fast-paced environment.
