Coordinator Recruitment Administration

Early Careers Recruitment Coordinator We are seeking a highly motivated Early Careers Recruitment Coordinator to join our client's team in the pharmaceutical industry. This is a fantastic opportunity to play a key role in coordinating recruitment activities while supporting the hiring process for early careers talent across Latin America. As a Recruitment Coordinator, you'll be part of a dynamic and collaborative team, working alongside talented colleagues and acting as a trusted advisor to both candidates and hiring managers. This role will give you exposure to a wide range of recruitment functions, while allowing you to build your expertise in recruitment coordination and process management. Key Accountabilities Manage the pre‑employment screening process for candidates across LATAM, ensuring compliance with company policies and regulations, as well as maintaining relationships with vendors. Act as a point of contact for candidate queries, providing timely and professional responses via a centralized recruitment mailbox. Coordinate interview scheduling between hiring managers and candidates, ensuring a smooth and efficient process. Monitor and track onboarding progress for successful candidates to ensure a seamless transition into the organization. Build and maintain strong working relationships with candidates, hiring managers, and recruitment teams, providing clear updates on recruitment status. Management of day‑to‑day queries relating their area of responsibility, ensuring all are dealt with in an effective and timely manner and escalated where necessary. Ensuring stakeholders are continually appraised and updated on the relevant processes. Skills & Experience Fluency in written and spoken English and Spanish is required; Portuguese is preferred but not mandatory. Previous administrative or customer service experience in a fast‑paced environment. Ability to support users in setting up and navigating applicant tracking systems (ATS), preferably Workday. Basic knowledge of recruitment processes is a plus, but not mandatory. A strong customer orientation with a proactive and solution‑oriented approach. Excellent attention to detail, strong communication skills, and the ability to multitask effectively. Organizational and problem‑solving abilities, with a proven track record of managing multiple priorities. The ability to work well in both individual and team settings, with a flexible and adaptable attitude. A genuine interest in recruitment and administration, with a passion for learning and growth in these areas. Why AMS At AMS, we recognize the value of different perspectives and experiences in prompting innovation, sparking creativity, and solving problems. We come from every walk of life, and our culture is open and inclusive. Our people enjoy flexibility, autonomy, and being trusted to work their way. We offer you career opportunities in every direction you want to explore. It’s our world but you can do it your way. We offer: Full training and support High value and challenging work A vibrant, diverse, and collaborative culture A competitive reward and benefits package* The opportunity to embark on a recruitment career with one of the world’s leading recruitment companies *Details may vary slightly depending on your location, local labor law, etc. Our culture of inclusion and belonging We welcome applications from people of all backgrounds, and all aspects of employment are based on merit, qualifications, and business needs. We do not discriminate based upon age, disability, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation, or any other applicable legally protected characteristic. If you require any accommodations or have any accessibility needs, please reach out via email Talent@weareams.com or make a member of our Talent Acquisition team aware at any time. Seniority level Entry level Employment type Full‑time Job function Administrative Industries Pharmaceutical Manufacturing #J-18808-Ljbffr