Sales Admininstrative Assistant

Overview We are seeking a highly organized and responsible Sales Assistant to join our growing organization. This person will play an integral role in assisting in building the profile of our company through marketing and distribution efforts, events and social media outreach. In this role, you will develop new and exciting narratives, engage with clients, build strategic relationships and partnerships. You will thrive in this position if you have a friendly, outgoing personality, are self‑motivated, organized and a self‑starter and enjoy a challenge and a fast‑paced environment Typical Duties Contribute to the Company's goals by accomplishing related duties as required for sales department. Attend weekly team meetings as necessary (ex. Monday Sales Meeting). Update sales information on a weekly basis (projections, meetings scheduled, etc.) in the Sales Charts and ensure accuracy. Be overall responsible for Zoho and ensuring all users operate the system correctly. Ensure Zoho accounts and contacts are correct according to business cards/emails/etc. Ensure Zoho accounts are tagged properly. Update Zoho accounts/companies with proper information. Update email signatures as necessary in Zoho. Continue maintenance on existing Sales Staff's admin. Organize all sales meeting recordings on the shared drive (i.e. weekly sales team meetings, 3p sales recordings, etc.). Create and send out contracts to potential clients and ensure accuracy. Process the contracts in Zoho (post sale projects) within two hours of receiving a countersigned contract. Update information like contact details, addresses, etc. in Zoho when contracts are created. Collect and process client deliverables: collect client artwork, logos. Log all artwork on the Drive and Zoho. Collect and log illustrative photos for CAA reports. Collect and log headshots for CAA reports. Train all new sales team members and track all end of week (EOW) reports for leadership review and analysis. Event Assistant Assist in event admin support. Work along sales team on launch conference RSVPs. Conduct RSVP training for all departments, including new hires. Pull lists of invitees for teams. Invite CAA clients and contacts (over phone and email) to CAA events, reaching goals set. Partnership Engagement Build distribution and readership through international campaigns and outreach. Source local email lists, compile, grow. Contact local consulates and embassies, business associations, chambers, etc. to create partnerships. Chamber and distribution partners. Meet with current partners to support their events and send CAA reports. Key Requirements / Qualifications 2–4 years of experience. Bachelor's degree or equivalent work experience. Preference for Marketing or Communications. Excellent interpersonal and phone skills, attention to detail, project coordination experience, strong computer and Internet research skills, strong organizational skills, flexibility, and ability to work well with all levels of internal management and staff, outside clients and vendors. Supports the production of the publications by performing a variety of administration and marketing support duties to coordinate the production of CAA publications. Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.), Google Drive, CRM programs like Zoho. Excellent written and verbal communication skills. Ability to multitask, organize and prioritize work. Perks Extensive Training. Team Member referral bonus. Competitive holiday and ETO (Earned Time Off). Summer early Fridays. Mentorship program and ongoing training platforms. Volunteerism Leave. Networking opportunities. About Us Website: capitalanalyticsassociates.com X: capitalanalytic LinkedIn: /company/capital-analytics-associates/ CAA is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, protected veteran status, disability status, or any other characteristic protected by law. Additional Information Seniority level: Entry level Employment type: Full-time Job function: Administrative and Project Management Industries: Book and Periodical Publishing #J-18808-Ljbffr