Associate Contracts Specialist

hace 7 días


Monterrey, Nuevo León, México AutoZone A tiempo completo

Job Title:

Associate Contracts Specialist

Position Purpose
Serves as the primary liaison between Strategic Procurement and Legal departments. Monitors existing Non-merchandising contracts and informs business owners regarding contract renewal, replacement and expiration review process. Manages multiple Legal department software databases, entering pertinent information related to the Non-merchandise contracts. Assists management reporting process and assures the organization has appropriate contracts in place.

Primary Accountabilities

  • Manage CounselLink contract entries
  • Create new and update matters as appropriate. Follow naming rules, enter description, enter start/end/review date and assign business owners as needed
  • File contracts in Documentum from Staging Folder
  • Manage Documentum folders as needed
  • Manage business owner quarterly responses in CounselLink. Provide advice and assistance to the contract business owners of next steps for renewals
  • Assist the Legal department with reporting and entering agreements in CounselLink.
  • Assist the business owners in completing Contract Initiation Review and Approvals (CIRA) Forms and Low Risk PO's
  • Agreement retrieval for the business owners
  • Onboarding, aAssist with training current and new business owners regarding the Contract Processes
  • Manage the CIRA approval process for MX and DZ contracts ensuring corporate control is in place and providing visibility
  • Manage the Low-Risk PO approval process for MX and DZ ensuring corporate control is in place and providing visibility.
  • Maintain a quarterly contract renewal, expire and replace scorecard of business owner responses to report contract compliance
  • Assist the Procurement department as needed with auctions, finding copies of contracts, and creating reports as needed.
  • Assist in spend analysis for USA and MX in order to identify areas of opportunity to reduce costs and leverage or consolidate similar products or services.

Education & Experience

Level of Formal Education:
An associate degree (two-year program) or equivalent formal training program.

Area of Study:
Technical degree, Administration

Years of Experience:
Minimum/no experience.

Type of Experience:
Admnistrative activities.

Special Certifications or Techicals Skills:
MS Office.

Other/Preferred:
Strong interpersonal and communication skills. Knowledge of contract documents and specifications
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