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OverviewThe Facilities Coordinator ensures smooth office operations by managing maintenance, vendors, and workplace services. This role supports office logistics, safety compliance, and employee experience. Responsibilities include overseeing building services, supplies, space planning, and budgeting.Responsibilities and DutiesOversee maintenance and repair of office equipment, furniture, and infrastructureCoordinate with vendors for cleaning, security, HVAC, and other building servicesEnsure compliance with local health, safety, and building regulationsSupport space planning, seating arrangements, and workplace movesManage office supplies inventory and procurementCoordinate mail, courier, and logistics serviceOversee reception services and meeting room managementSupport company events, visitor logistics, and employee engagement activitiesManage vendor contracts, invoices, and service-level agreementsTrack and report facilities budget and expensesNegotiate with providers to ensure cost-effectiveness and qualityMonitor workplace safety standards and emergency preparednessMaintain records related to inspections, permits, and compliance requirementsAct as liaison with property management and external authorities when neededRequired Skills/AbilitiesExcellent communication skills in English, both verbal and writtenProactive and detail-orientedStrong interpersonal and vendor management skillsAbility to work independently and collaborativelyService-oriented mindset with focus on employee experienceEducation and ExperienceBachelor’s degree in Administration, Facilities Management, Industrial Engineering, or related field1-2 years of experience in facilities coordination, office management, or workplace operationsStrong organizational and multitasking skillsKnowledge of local regulations (NOMs, Public Safety, health & safety)Proficient in MS Office Suite and familiar with workplace management toolsExcellent communication and problem-solving abilities #J-18808-Ljbffr
