Executive & Administrative Support
hace 7 días
Administrative Assistant/Executive Secretary Responsibilities Proactively co‑coordinate personal written and verbal communication, time management, meeting organization, document administration and travel arrangements. Follow‑up actionable items arising from meetings ensuring timely distribution of relevant documents. Co‑coordinate business trips. Organise and maintain a comprehensive, accurate, up‑to‑date electronic and paper filing system. Raise purchase orders and process expenses as required. Responsible for interactions with executives internally at Ipsen and externally in Pharma and other companies regarding logistics for meetings, etc. Communicate regularly with other members of the Group’s Leadership Team. Personal assistant to ensure rapid two‑way flow of information and contribute to effective team working, encouraging sharing of knowledge, skills, ideas and best practice as required. Build and maintain a good working knowledge of Ipsen’s products, the business and the computer software required to perform the role efficiently and effectively. Manage incoming calls and correspondence and handle appropriately. In charge of reception activities – front desk – Institutional Events. Plan and co‑coordinate activities in collaboration with other functions as required, including updating and maintaining the calendar. Collaborate in organising institutional events such as Town‑Hall Meetings, Leadership Team meetings, Off‑Site Meetings and Employee Celebrations (Year‑End Celebration). Follow up proposals, contracts, purchase orders, payments and other details of events and office administration. Support a well‑functioning office partnering with respective functions, especially Facilities, Procurement, IT, HR and Internal Communications. Projects Support in projects and tasks, as needed and appropriate. Support the Business & Ethics department and budget holders in the due diligence process. Office Supplies. Requirements Technical Degree or University Degree in administrative disciplines, or others supplemented by relevant experience. Ideal: 3‑5 years of experience as an Executive Administrator, Administrator or Purchase Support in a challenging environment (e.g., Pharmaceutical company, Manufacturing company), Reception, T&L experience and Facilities. Fluent in English. Seniority level Not Applicable Employment type Full‑time Job function Business Development and Sales Industries Pharmaceutical Manufacturing #J-18808-Ljbffr
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Executive & Administrative Support
hace 7 días
Mexico City Ipsen Group A tiempo completoCookie NoticeExecutive & Administrative Support page is loaded## Executive & Administrative Supportlocations: Mexico Citytime type: Full timeposted on: Posted Todayjob requisition id: R-20375**Title:**Executive & Administrative Support**Company:**Ipsen Mexico S de RL de CV**About Ipsen:**Ipsen is a mid-sized global biopharmaceutical company with a...
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Executive Assistant
hace 7 días
Mexico City Ipsen Group A tiempo completoA global biopharmaceutical company is seeking an Executive & Administrative Support in Mexico City. The role involves coordinating communications, managing travel logistics, organizing meetings, and maintaining filing systems. Candidates should possess a Technical or University Degree and 3-5 years of relevant experience, particularly in a pharmaceutical or...
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Executive Assistant
hace 7 días
Mexico City Spin Master Ltd A tiempo completoWhat will you work on? The Executive Assistant at Spin Master will be a supportive force who empowers our senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This person should have experience working in an office environment, performing administrative duties,...
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Executive Assistant
hace 1 semana
Mexico City Spin Master Ltd A tiempo completoWhat will you work on? The Executive Assistant at Spin Master will be a supportive force who empowers our senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This person should have experience working in an office environment, performing administrative duties,...
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Remote Executive Assistant: Elite Calendar
hace 7 días
Mexico City BairesDev A tiempo completoA leading IT services company is looking for an Executive Assistant to provide comprehensive administrative support to senior executives. This 100% remote role requires excellent organizational and communication skills, with a strong emphasis on discretion and handling confidential information. Ideal candidates should have 3+ years of experience in...
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Executive Assistant
hace 7 días
Mexico City Pavago A tiempo completoOur client is seeking an Executive Assistant to provide high-level administrative and operational support to senior executives. This role goes beyond basic admin tasks— the EA acts as a gatekeeper, project manager, and trusted partner, ensuring executives are prepared, informed, and able to focus on strategic priorities. Working Hours U.S. client business...
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Executive Assistant
hace 1 semana
Mexico City Pavago A tiempo completoOur client is seeking an Executive Assistant to provide high-level administrative and operational support to senior executives. This role goes beyond basic admin tasks— the EA acts as a gatekeeper, project manager, and trusted partner, ensuring executives are prepared, informed, and able to focus on strategic priorities. Working Hours U.S. client business...
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Executive Assistant
hace 3 días
Mexico City Human Energy A tiempo completoType: Full-time / On Site 100% About the Role We are looking for a highly professional and proactive Executive Assistant to the CEO to provide strategic and administrative support to top management. This role requires strong organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced executive environment. The ideal...
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Executive Assistant
hace 3 días
Mexico City Human Energy A tiempo completoType: Full-time / On Site 100% About the Role We are looking for a highly professional and proactive Executive Assistant to the CEO to provide strategic and administrative support to top management. This role requires strong organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced executive environment. The ideal...
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Executive Support Supervisor, Finance
hace 7 días
Mexico City Capgemini A tiempo completoA global consulting firm is seeking an Executive Assistant in Ciudad de México to provide high-level support to finance executives. The ideal candidate will manage executive calendars, coordinate travel, and handle confidential communications with professionalism. Required qualifications include a Bachelor's Degree, fluency in English, and intermediate...
