High Level Executive Admin Assistant
hace 21 horas
Overview Hiring REMOTE High Level Executive Admin Assistant - Multiple positions immediately available. We help US businesses hire applicants from various countries for REMOTE job opportunities, and we have multiple open High Level Executive Admin Assistant positions we need to immediately hire. You would be working directly with the business. Responsibilities Prepare, organize, and manage listing paperwork and disclosures Enter listings into MLS accurately and in a timely manner Coordinate photographers, stagers, signage, lockboxes, and vendors Source and schedule local support when needed for listing-related tasks Manage listing timelines, updates, and status changes Upload, organize, and maintain listing media and documents Ensure listing files remain complete and compliant Open and organize transaction files once a property is under contract Coordinate handoff of files and information to the Transaction Coordinator Track transaction milestones and deadlines Ensure milestones are recorded in the calendar, CRM, and transaction system Monitor transaction progress and communicate updates Draft defect notices when needed Prepare documents for signature Follow up on outstanding documentation Research expired listings, FSBOs, probate/estate properties, absentee owners, and targeted neighborhoods Verify contact information and property details Segment and prioritize lists Deliver daily call lists with names, phone numbers, property details, and notes Log notes, tags, and status updates Create and assign follow-up tasks Prepare pipeline reports as requested Maintain a master calendar of appointments and deadlines Schedule and confirm appointments Set reminders for critical dates Track timelines to ensure commitments are met Organize inboxes using folders, labels, and rules Draft responses when appropriate Route communications to the appropriate team member Maintain SOPs, checklists, and workflows Organize Google Drive folders and files Prepare reports and summaries Support onboarding tasks and system setup Assist with process improvements Qualifications 1+ Years as a High Level Executive Admin Assistant or similar position Fluent English, both verbal and written Stable internet connection, laptop, and headset Willing to listen to feedback & improve Next steps Interested? Hiring immediately. Apply now #J-18808-Ljbffr
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Executive Assistant
hace 3 días
Mexico City Pavago A tiempo completoOur client is seeking an Executive Assistant to provide high-level administrative and operational support to senior executives. This role goes beyond basic admin tasks— the EA acts as a gatekeeper, project manager, and trusted partner, ensuring executives are prepared, informed, and able to focus on strategic priorities. Working Hours U.S. client business...
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Executive Assistant
hace 21 horas
Mexico City Pavago A tiempo completoOur client is seeking an Executive Assistant to provide high-level administrative and operational support to senior executives. This role goes beyond basic admin tasks— the EA acts as a gatekeeper, project manager, and trusted partner, ensuring executives are prepared, informed, and able to focus on strategic priorities. Working Hours U.S. client business...
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Executive Assistant to CEO — Remote, High-Impact Partner
hace 21 horas
Mexico City Hire With Near A tiempo completoA dynamic remote staffing agency is seeking a highly organized Executive Assistant to support the CEO in a fast-paced, high-stakes environment. The ideal candidate will excel at anticipating needs, managing complex schedules, and ensuring efficient operations. This is a remote role suited for someone with 3-5 years of experience supporting C-level executives...
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Mexico City Remote Leverage A tiempo completoA remote recruitment firm is hiring multiple High Level Executive Admin Assistants to support US businesses. You will manage paperwork, scheduling, and communication tasks while working directly with the business. Candidates must have at least a year of relevant experience, be fluent in English, and possess a stable internet connection. If you are organized...
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Operations - Executive Assistant (M/F)
hace 3 semanas
Mexico City Remoto Workforce A tiempo completoOperations Executive Assistant Location: Remote Schedule: Monday to Friday • Direct Contractor: 24,000 – 28,000 MXN/month Final offer based on experience, technical proficiency, and interview performance We're looking for a proactive Operations Executive Assistant to support the Operations team with high-level administrative and operational tasks....
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Operations - Executive Assistant (M/F)
hace 2 semanas
Mexico City Remoto Workforce A tiempo completoOperations Executive AssistantLocation: RemoteSchedule: Monday to Friday• Direct Contractor: 24,000 – 28,000 MXN/monthFinal offer based on experience, technical proficiency, and interview performanceWe're looking for a proactive Operations Executive Assistant to support the Operations team with high-level administrative and operational tasks. Calendar,...
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Executive Assistant
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Mexico City Hire With Near A tiempo completoAt Near, we help top talent in Latin America find remote roles with US companies. Our mission is to create better lives by fostering a remote work culture that transcends borders. About the role We are seeking a highly organized, fast-moving, and exceptionally detail-oriented Executive Assistant to support the CEO. This role is ideal for someone who thrives...
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Executive Assistant
hace 22 horas
Mexico City Hire With Near A tiempo completoAt Near, we help top talent in Latin America find remote roles with US companies. Our mission is to create better lives by fostering a remote work culture that transcends borders. About the role We are seeking a highly organized, fast-moving, and exceptionally detail-oriented Executive Assistant to support the CEO. This role is ideal for someone who thrives...
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Virtual Executive Assistant – Finance
hace 3 días
Mexico City Turbo Staffing® A tiempo completoVirtual Executive Assistant – Finance & Legal Support We are seeking a highly skilled Virtual Executive Assistant for a 60‑day remote contract to support a law firm, construction firm, and media company. This role is ideal for a detail‑oriented professional with a strong background in finance, real estate, and legal/paralegal support. Key...
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Virtual Executive Assistant – Finance
hace 21 horas
Mexico City Turbo Staffing® A tiempo completoVirtual Executive Assistant – Finance & Legal Support We are seeking a highly skilled Virtual Executive Assistant for a 60‑day remote contract to support a law firm, construction firm, and media company. This role is ideal for a detail‑oriented professional with a strong background in finance, real estate, and legal/paralegal support. Key...
