Expense Program Administrator

Join us for an enriching journey with Outset, a trailblazing medical device company that is revolutionizing the field of dialysis. Our focus is to create one high performing team, obsessed with progress, in an atmosphere that is brimming with transformative opportunities. The heart of our mission is pioneering a groundbreaking technology that redefines the landscape of dialysis, streamlining complexity and cost, because patients deserve “better” now, not some day. At Outset we’re revolutionizing an industry and changing lives. We’re impacting what the future of dialysis looks like by creating a first‑of‑its‑kind technology in order to reduce the cost and complexity of dialysis. FDA cleared for use across care settings, from the hospital to the clinic to the home, the Tablo® Hemodialysis System harnesses modern technology for a new holistic approach to dialysis care. We’re giving providers time back to focus on patient care. And we’re giving patients the power to take control of their life and get back to enjoying the things they love. Position Overview Reporting to the Sr. Manager, Accounting will oversee the overall strategy and execution of the company’s travel and expense (T&E) program and administer policies for company travel, and expense reimbursements and corporate cards. This individual will possess strong organizational, communication and management skills. The candidate also will be self‑motivated with the ability to provide solutions for issues identified. The successful candidate is a competent individual with integrity, accountability, strong interpersonal skills, and a team player. The position requires a “hands‑on” person who is flexible, hard‑working, and able to work well under pressure. This position is a hybrid work position, needing you to possibly be in the office 3 days a week. Essential Job Functions and Responsibilities Serve as the main point of contact for all employee Travel & Expense and Concur system‑related inquiries Manages and submits support cases for the business through SAP Concur Travel & Expense. Serve as the subject matter expert for Concur, maintaining configurations, troubleshooting issues, and ensuring system optimization. Provide support and training to employees on Concur use and T&E policies Ensure adherence to company policies and external regulatory requirements for all expense programs Assist in the development and continuous improvement of expense‑related policies and procedures Prepare and distribute program reports, dashboards, and metrics to leadership Administer the corporate Purchasing Card (P-Card) program, including issuance, cancellation, account maintenance, credit limit management, and delinquency monitoring. Perform monthly close responsibilities such as T&E-related journal entries, account reconciliations, and preparation of audit‑ready documentation Aid in treasury functions, including knowledge of check deposits, print checks and prepare wire payments Support non‑Inventory AP processes, including review GL coding accuracy Support the preparation of the Sunshine act filing Support internal and external audits by responding to inquiries and compiling the required supporting documentation Create and maintain clear process documentation and SOPs for areas of ownership, enabling consistent execution and onboarding efficiency. Demonstrate strong ownership and operational discipline, consistently delivering results with minimal oversight Perform ad‑hoc project requests and additional duties as assigned. Required Qualifications 3+ years of similar experience in expense program management, corporate card administration, or similar roles Hands‑on and system configuration experience with Concur (e.g., workflows, policies, user profiles) Experience with P-Card program administration Basic understanding of accounting, knowledge of US Generally Accepted Accounting Principles (GAAP), including GL journal entries and accruals Bachelor’s degree in Finance, Accounting, Business Administration, or a related field. May consider equivalent work experience in lieu of degree Excellent verbal and written English communication skills Able to work in a fast‑paced environment Strong problem solving and analytical skills Well organized and attention to detail Demonstrates strong interpersonal, written, and oral communication skills Maintains high performance standards, passion for excellence and continuous improvement Meets deadlines, prioritizes appropriately and is flexible Highly proficient in Excel Desired Qualifications Familiar with QAD ERP or Sunshine Act filing is a plus Company Culture At Outset, we believe every person matters. Every Outsetter, every patient, every caregiver. Because we are here to create a revolution, and we believe in doing that by innovating everywhere with intelligent speed. Our team expects nothing less than our best display of strengths and skills, and we find joy in working together for a common goal. At Outset, we believe that curiosity, ingenuity and conviction in the power of technology will transform the lives of dialysis patients and providers. We are fueled by the opportunity to give people their lives back. And we believe that it begins with YOU, our future Outsetter. At Outset, we’ve designed a professional world that our employees are honored and impassioned to belong to, one that offers challenge, the ability to collaborate with great people, and opportunities to build skill and expertise in a fulfilling career. An opportunity at Outset Medical won’t just be about finding a job. Our culture revolves around the principles of moving farther, faster, together, so working here feels like a masterclass in peak performance, for individuals and teams. We have been made aware of fraudulent activities where individuals are impersonating our company and offering fake job opportunities. Please note, Outset Medical will never request payment or gift cards during the hiring process, nor will we ask you to purchase your own equipment. Anyone reaching out to you with an email address ending in @outsetmedical.cc, is not a legitimate Outset representative. For legitimate opportunities, always apply directly through our official careers page. If you are unsure about the authenticity of a communication, contact us immediately at peopleops@outsetmedical.com. EQUAL EMPLOYMENT OPPORTUNITY STATEMENT Outset Medical is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind on the basis of race, color, national origin, religion, gender, gender identity, sexual orientation, disability, genetic information, pregnancy, age, or any other protected status set forth in federal, state, or local laws. This policy applies to all employment practices within our organization. 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