Senior Executive Support Specialist
hace 3 semanas
Senior Executive Support SpecialistWe are seeking a highly organized and proactive professional to serve as an Executive Support Specialist for our organization.About the RoleThe successful candidate will be responsible for managing a complex calendar, coordinating high-stakes communications, and ensuring seamless execution of executive tasks.Key ResponsibilitiesCalendar and Scheduling: Manage a dynamic, cross-time-zone calendar; prevent conflicts and sequence priorities.Coordinate calls, meetings, meals, and events with clear briefs, objectives, locations/links, materials, and attendee confirmations.Build buffer times, travel time, and preparation windows; maintain an executive 'run of show'.Confirm attendees, locations/links, objectives, and outcomes.Communications and Follow-through:Serve as liaison to internal/external stakeholders; draft and triage emails/messages in the executive voice.Capture decisions, action items, and deadlines; ensure timely follow-upand closure.Maintain professional, brand-aligned communication loops that enhance relationships.Travel and Logistics:Plan end-to-end domestic and international travel: flights, hotels, ground transport, dining, visas, and contingency plans.Create detailed itineraries and digital packets; monitor changes and re-accommodations.Finance and Operations Support:Process bills, invoices, reimbursements, and expenses; liaise with accounting/finance and vendors.Support light bookkeeping and documentation for audits and tax prep as needed.Multi-Business and Project Coordination:Coordinate across the executive's portfolio (investments, books, podcasts, speaking engagements, and other ventures).Manage vendor/partner relationships, contracts, deliverables, and timelines.Support content scheduling, outreach, and logistics for media, publishing, and events.Information and Knowledge Management:Maintain organized files, contacts, and knowledge bases; ensure information is current, searchable, and secure.Build Standard Operating Procedures (SOP) and checklists to streamline repeatable processes; propose improvements proactively.Confidentiality and Risk Management:Handle sensitive information with absolute discretion; manage access, permissions, and privacy.Anticipate risks (schedule bottlenecks, travel disruptions, reputational exposures) and propose mitigations.Requirements3+ years of experience supporting C-level or high-profile executives in fast-paced environments.Demonstrated excellence in complex calendar operations, high-stakes communications, and global travel.Exceptional written and verbal communication; ability to write clearly and concisely in an executive voice.Strong business judgment, discretion, and professionalism with VIP stakeholders.Demonstrated ability to anticipate needs, solve problems quickly, and operate with minimal guidance.High proficiency with productivity, CRM, finance, and automation tools; eager to learn and implement new systems.Experience coordinating across multiple businesses, media projects, and external partners.Bachelor's degree or equivalent experience preferred.BenefitsAvailability for time-sensitive requests; ability to support across time zones.Meticulous attention to detail, organization, and follow-through; zero-defect mindset.Ability to manage multiple priorities and deadlines while maintaining calm and clarity.Strong financial acumen for invoices, expenses, and vendor management.#J-*****-Ljbffr
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Executive Support Lead: Global Calendar
hace 3 semanas
Xico, México Bebeeexecutive A tiempo completoA leading executive support organization is seeking a Senior Executive Support Specialist to manage complex calendars, coordinate high-stakes communications, and support C-level executives across multiple time zones.The ideal candidate will have over 3 years of experience in a fast-paced environment, exceptional communication skills, and a strong ability to...
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Remote Global Executive Scheduler
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Xico, México Keller Executive Search A tiempo completoA global executive search firm in Mexico City seeks a proactive Executive Assistant to support senior executives.Responsibilities include managing calendars, drafting correspondence, and liaising with clients.The ideal candidate has extensive experience and strong organizational skills.Competitive salary ranges from 3,000,000 to 4,000,000 MXN, with benefits...
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Global Executive Scheduler
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Executive Administrative Partner To Regional President
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Senior Client Onboarding
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Xico, México Ottomatik.Io A tiempo completoSenior Client Onboarding & Support SpecialistJoin to apply for the Senior Client Onboarding & Support Specialist role at Ottomatik.Io.About The Company and The Role—Our Canadian-based client provides flexible & hybrid office spaces with an all-in-one software in order to manage offices and enable employees to work from anywhere.The industry is growing...
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Strategic Administrative Support Specialist
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Strategic Administrative Support Specialist
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Xico, México Bebeecareer A tiempo completoOverviewA leading dynamic organization in Mexico is seeking an experienced Administrative Support Specialist to manage executive calendars and support project tracking.QualificationsIdeal candidates should possess strong organizational, communication, and multitasking skills, along with proficiency in Google Workspace and Microsoft Office.ResponsibilitiesThe...
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Senior Support Specialist Sap Fico
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Strategic Executive Assistant To Senior Leaders
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Senior Client Onboarding
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Xico, México Ottomatik.Io A tiempo completoA growing software company is looking for a Senior Client Onboarding & Support Specialist to onboard clients, reply to support requests, and enhance customer experience.The ideal candidate is proficient in English, tech-savvy with over five years of support experience in software, familiar with tools like Zendesk and Intercom.This position offers a flexible...
