Office Administrator
hace 3 semanas
Modality: 100% Remote – Full-time (EST business hours) Note: CVs must be submitted in English and free of grammatical or typographical errors. About the Company Ubridge Private Lending is a Miami-based private lending firm specializing in real estate investment loans. The company is expanding its remote operations and is seeking a highly organized, proactive, and detail-oriented Office Administrator to support servicing, administration, compliance, marketing coordination, and CRM/software management. This role does not involve loan origination. Role Objective The position will maintain operational excellence across servicing, compliance, insurance tracking, CRM management, marketing coordination, and internal reporting. This person will be the operational backbone of the lending team, ensuring all files are updated, deadlines are met, and communication flows efficiently. Key Responsibilities 1. Software & CRM Management Maintain Baseline and CRM systems fully updated at all times. Upload and organize documents for each loan file. Record payments, interest, extensions, and draws. Create weekly reports and maintain clean dashboards. Monitor payments, late fees, and delinquencies. Manage renewals and extensions. Process construction draws, verifying photos and invoices. 3. Insurance Management Verify active insurance policies for every file. Renew policies ahead of expiration. Upload new policies and track critical dates. 4. Compliance Update KYC/AML documentation for investors and borrowers. Maintain W-9, W-8, EIN, and corporate records up to date. Ensure all loan files are fully complete (appraisal, insurance, title, closing docs). 5. Contact Database & First Contact Maintain and grow the database of brokers, wholesalers, GCs, and realtors. Make professional first contact (non-originator role). Log interactions and updates in the CRM. 6. Marketing Coordination Prepare segmented lists for marketing campaigns. Coordinate posts or content when required. Generate short outreach performance summaries. 7. Research Research new markets, brokers, and wholesalers. Organize weekly priorities: payments, expirations, insurance renewals. Maintain daily communication via WhatsApp/Zoom. Requirements Strong experience working with CRM systems (Baseline is a strong plus). Advanced skills in Google Drive, Google Sheets, and Excel. Highly organized, detail-oriented, and proactive. Advanced English (C1) for communication and documentation. Ability to work independently in a fast-paced environment. Must be based in Latin America (LATAM). KPIs for Success 100% of loan files fully updated and compliant. Zero expired insurance policies. KYC/AML completed and current for all parties. Weekly reports delivered on time. Continuous monthly growth of the contact database. #J-18808-Ljbffr
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Office Administrator
hace 3 semanas
Mexico City Airswift A tiempo completoAirswift is seeking an Office Administrator to work on a Contractor position in Ciudad del Mexico with an Oil and Gas Company. Job Responsibilities Office Coordinator Responsible to ensure the correct operation of the office in relation to the Security, Maintenance, Cleaning, Rent and supply of groceries. Coordinate and execute all the procurement...
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Office Administrator
hace 3 semanas
Mexico City Airswift A tiempo completoAirswift is seeking an Office Administrator to work on a Contractor position in Ciudad del Mexico with an Oil and Gas Company. Job Responsibilities Office Coordinator Responsible to ensure the correct operation of the office in relation to the Security, Maintenance, Cleaning, Rent and supply of groceries. Coordinate and execute all the procurement...
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Office Administrator
hace 2 días
Queretaro BSC, Mexico Flowserve Corporation A tiempo completoJob summary:The Office Administrator serves as the backbone of our office operations, ensuring that all daily functions run smoothly and efficiently. This role requires a multifaceted skill set, combining organizational abilities, interpersonal skills, and attention to detail. The primary responsibilities include managing office supplies, coordinating...
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Remote Office Administrator — Lending Ops
hace 3 semanas
Mexico City LaTeam Partners A tiempo completoA private lending firm in Latin America is seeking a detail-oriented Office Administrator to manage CRM systems and ensure compliance. This fully remote position involves maintaining loan files, verifying insurance policies, and coordinating marketing efforts. Strong experience with CRM and advanced English skills are essential. This role requires a...
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A/P Administrator
hace 3 semanas
Mexico City Global Excel Management Inc A tiempo completoJob Description This is an on-site role, employee is required to go to the office. This position exists to ensure that the liabilities and expenses (other than claims related) of the company and its subsidiaries are correctly reflected in the accounting system and paid in a timely fashion. The Accounts Payable Administrator is responsible for obtaining...
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A/P Administrator
hace 3 semanas
Mexico City Global Excel A tiempo completoThis is an on‑site role, employee is required to go to the office. This position exists to ensure that the liabilities and expenses (other than claims related) of the company and its subsidiaries are correctly reflected in the accounting system and paid in a timely fashion. The Accounts Payable Administrator is responsible for obtaining appropriate...
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A/P Administrator
hace 3 semanas
Mexico City Global Excel A tiempo completoThis is an on‑site role, employee is required to go to the office. This position exists to ensure that the liabilities and expenses (other than claims related) of the company and its subsidiaries are correctly reflected in the accounting system and paid in a timely fashion. The Accounts Payable Administrator is responsible for obtaining appropriate...
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A/P Administrator
hace 3 semanas
Mexico City Global Excel Management Inc A tiempo completoJob Description This is an on-site role, employee is required to go to the office. This position exists to ensure that the liabilities and expenses (other than claims related) of the company and its subsidiaries are correctly reflected in the accounting system and paid in a timely fashion. The Accounts Payable Administrator is responsible for obtaining...
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Lead Payroll Administrator
hace 3 semanas
Mexico City Global Payments Inc. A tiempo completoA leading payment solutions provider is seeking a Lead Administrator Payroll for their office in Mexico City. The role involves managing payroll processes, ensuring compliance with regulations, and maintaining employee payroll records. Candidates should have at least 8 years of payroll experience in Mexico and LATAM, strong knowledge of payroll legislation,...
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Salesforce Administrator
hace 2 semanas
Mexico City - Paseo Marsh McLennan A tiempo completoCompany:Marsh McLennan AgencyDescription: Salesforce Administrator We are seeking a Salesforce Administrator to join our team at Marsh. This role will be based in Mexico City. This is a hybrid role that has a requirement of working at least three days a week in the office. As a Salesforce Administrator at Marsh, you will be responsible for managing system...
