Senior Accountant

Schedule: Full-time, Monday to Friday, 10:00 EST (New York time)Reports to: Managing Partner / PrincipalCollaboration with: Operations and LegalAbout the CompanyLio Malca is a boutique art investment firm with a strong international presence, known for combining art, finance, and culture in unique and innovative ways.The firm manages high-value art portfolios, real-estate assets, and investment projects, maintaining a balance between creativity and financial precision.Role OverviewWe are seeking a highly organized and detail-driven Senior Accountant / Controller to oversee end-to-end accounting operations, including cash management, intercompany accounting, contracts, and legal document workflows.This role ensures all financial systems—QuickBooks, Excel Bookkeeping, and banking platforms remain fully aligned and audit-ready, supporting smooth payables, receivables, and tax processes.Core ResponsibilitiesAccounts Payable:Maintain a monthly AP list and prepare invoices on the 1st of each month.Process vendor bills, obtain approvals, and release payments.Record all transactions in QuickBooks and Excel Bookkeeping.Maintain complete digital and physical audit trails.Accounts Receivable:Prepare and send outgoing invoices, confirm fund receipts, and reconcile transactions.Maintain accuracy across bank accounts, Google Sheets, and QuickBooks.Review all bank activity daily and update Excel Bookkeeping to ensure perfect alignment.Conduct weekly reconciliation meetings with Operations to confirm all balances match.Internal Accounting:Manage intercompany accounting, including loans, advances, and reimbursements.Maintain partner capital and distribution schedules in an organized manner.Contracts & Legal Documents:Lead end-to-end contract management: analyze, negotiate, approve, and file all agreements.Manage consignment, lease, collateralized loan, and mortgage contracts.Maintain version control, signature logs, and fully executed document repositories.Budgeting & Cash Flow:Build budgets and rolling cash-flow projections.Develop ad-hoc financial models and deal analyses.Act as main point of contact with external CPA and tax counsel.Keep QuickBooks and tax folders current for efficient filing.Manage quarterly tax payments and maintain compliance calendars.Requirements (Must-Have)5+ years of experience in private equity, corporate finance, real-estate finance, or lending.Advanced proficiency in Microsoft Excel / Google Sheets (pivot tables, lookups, modeling).Fluent English (native-level written and spoken communication).Strong knowledge of financial statements and accounting principles.Proven experience in AP / AR cycles, bank reconciliations, intercompany accounting, and close processes.Ability to review and analyze legal contracts (clauses, risk identification, suggested remedies).Exceptional organization, documentation skills, and ability to thrive in lean environments.High integrity and confidentiality handling sensitive data.Nice-to-HaveInterest or background in the art world.Proficiency in Spanish.Tools & SystemsQuickBooks Online, bank portals (multi-bank), Google Workspace (Sheets, Drive, Docs), Microsoft Excel.PDF markup tools and shared-drive management with structured naming conventions.Security & ComplianceEnforce 2FA on all financial platforms and adhere to least-privilege access.Maintain clean digital and physical audit trails with consistent naming and monthly checklists.Follow internal approval and segregation of duties procedures.Employment TermsMust remain connected via Zoom during office hours.Occasional weekend availability.Compensation and benefits commensurate with experience.#J-*****-Ljbffr