Executive Assistant

hace 6 meses

Zacatecas, México Cápita Works - Virtual Assistants in Mexico A tiempo completo

As experts in nearshore recruitment, Cápita Works specializes in connecting Mexican talent with exceptional long-term remote job opportunities in the US. We're dedicated to matching you with clients who will value and celebrate your unique skills. We are currently on the hunt for a standout Executive Assistant ready to excel in an international setting.

**Duties**:

- Client & Podcast Guest Relations
- Prospective clients and podcast guests
- Client On-boarding
- Client Off-boarding
- Project & Meeting Support
- Answer/return phone calls
- Set up meetings - project milestone meetings, monthly retainer meetings
- Attend meetings / review meeting recordings for key notes and actions items. Work with Project Manager to assign action items in ClickUp
- Client research support
- Work with Account Managers and Project Manager to prepare for meetings - agendas, reports, etc. - as well as organize next steps after meetings
- Minor updates to client documents
- Ensure client documents meet KCo brand standards
- Team Support
- Attend weekly team meeting (Monday mornings, 9:30a CT), take notes and ensure projects are up to date in ClickUp
- Attend daily team standup call (Tu-Fri, 10a-10:15a CT), take notes and ensure projects are up to date in ClickUp
- Support team member recruitment processes, e.g. interview scheduling, reference checks, assessment coordination, etc.
- Executive Support
- Manage calendar and block out work time
- Help prioritize requests/scheduling the day
- Research and arrange travel and accommodations (company and personal)
- Personal appointment setting, e.g. family doctor appointments

**Technology**:

- ClickUp (project management)
- Sideline (office VoIP phone line)
- Canva (client/company design files)
- Loom (video screen sharing / team and client communication)

**Skills & Qualities**:

- Clear, professional written and verbal communication
- Excellent judgment and prioritization skills
- Deadline-oriented sense of urgency
- Close attention to detail

Net salary range: 22,000.00 MXN - 28,000.00 MXN. (Monthly)

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