Executive Assistant

**LOCATION**:Acuna / Coahuila (MX-COA), Mexico |
**BRAND**: Bendix |
**REQUISITION ID**:4455 |
** JOB GRADE***:11

|
** ON-SITE/REMOTE**: On-site

**JOB DESCRIPTION**:
**Position Summary**:
The Executive Assistant to the Plant Manager is responsible for providing comprehensive support to the Plant Manager, Leadership Staff, and Executive Team and managing the organization’s office operations. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

**Essential Functions**:

- Coordinate Leadership staff meeting.
- Provide support and follow up activities for the Plant Manager.
- Administration support, problems solution and daily operations.
- Support development and maintenance of Plant Manager yearly calendar and schedule
- Read and screen incoming correspondence and reports; make preliminary assessment of the importance of materials and organize and prioritize documents
- Schedule and coordinate meetings, events coordination, workshops, and visits.
- Coordinate the information to be complete and on time for the Daily Report.
- Coordinate the information to be complete and on time for the Monthly Report.
- Issue and follow up requisitions to buy diverse articles.
- Key offices and carpools control (working by hand with facilities department).
- Issue and personalize Christmas, Thanksgiving cards for Bendix employees as required.
- Issue and personalize gifts for clients and co-workers.
- Monitor and track expenses and consolidate statements vs T&E reports and purchasing reports.
- Reward and Recognition control report.
- Maintain Reward and Recognition items.
- Lunch request control (special requests).
- Coordinate travels as required.
- Processing of visa documents, permits for foreigners’ visitors, US employees.
- Quality Issues update.
- Assist Leadership activities as required.
- The employee has the authority to stop the production line, when he/she notices that the product has a quality problem or defect.
- Support PSA Activities and procedures with team members.
- Perform all those activities that by the nature of the position are required.

**Management & Supervisory Responsibilities**:

- Job **is** **NOT directly** responsible for managing other employees.

**Knowledge**:

- Knowledge of Outlook
- Knowledge of Printing, Fax, Scanning, Audio systems, Projector.
- Knowledge of Communications Skills
- Knowledge of Event Planning and coordination.
- Knowledge of Institutional and Corporate protocol
- Knowledge of Design of presentations
- Knowledge of Public Relations

**Experience**:

- Preferred experience in similar position.
- Purchaser / Buyer
- Communication coordinator
- HR Assistant

**Skills**:

- Bilingual Preferred (English/Spanish)
- Self-starter, capable of working independently, highly motivated with a strong sense of urgency.
- Ability to establish priorities and dedicate resources to critical actions necessary to achieve goals.
- Effective problem solver, conduct unbiased analysis, and identify hidden problems to achieve effective solutions.
- Project Management - multiple activities at once to accomplish a goal. Use resources effectively and efficiently and arranges information in a useful manner.
- Able to communicate effectively with others
- Ability to work well with leadership roles
- Confidentiality skills

**Education/Certifications**:

- Bachelor’s Degree

**What does Bendix have to offer you?**
- Work-life balance that includes Paid Vacation & Holiday Paid Time Off
- Vacation Premium
- Life insurance
- Christmas Bonus
- Educational assistance program
- Wellness program
- Saving Fund
- Pantry Vouchers
- Permits paid for: Marriage or Death of a direct relative
- Attendance Bonuses
- Cafeteria Subsidy
- Subsidy for prescription glasses
- Medical service in plant
- Recognition programs
- Gym