Document Control Specialist

hace 6 meses

Apodaca, México ABB A tiempo completo

**Document Control Specialist**:
**Take your next career step at ABB with a global team that is energizing the transformation of society and industry to achieve a more productive, sustainable future. At ABB, we have the clear goal of driving diversity and inclusion across all dimensions: gender, LGBTQ+, abilities, ethnicity and generations. Together, we are embarking on a journey where each and every one of us, individually and collectively, welcomes and celebrates individual differences.**:
Prepare, distribute, and store accurate and timely customer and supplier documents for projects, as per the company’s/project’s procedures and ensuring effective version control and status tracking.

**This position reports to**:
Project Operations Manager

**Your responsibilities**:

- Manages documentation to ensure proper version control in the document management system. Ensures that documentation is maintained in compliance with the company's/project’s procedures, including format, receipt, registration, number, filing, recovery and the issue of documents. Assists in the preparation of the project document list, periodically updates and issues the document list as well as preparing and updating progress reports as per the schedule.
- Sets up the documentation management system and document controls process in conjunction with the project team.
- Codes issued documents, ensures that reviews, numbering, distribution, filing, and registration are in compliance with procedures. Monitors the progress of project documentation, updates the receipt and document distribution information register. Communicates deadlines to the project team for document delivery. Prepares O&M (Operations & Maintenance) manuals and maintains all project documents in accordance with the index defined by the team.
- Organizes final documents and maintains them in the internal or external archive. Monitors and reports actual versus planned time for document management work packages.
- Effectively communicates and provides relevant information to stakeholders and customers.
- Supports colleagues with advice and guidance on documentation control issues. Provides coaching and guidance to less experienced colleagues.
- Contributes to process enhancements related to document management and applies the document management system efficiently.

**Your background**:

- Bachelor Diploma required (Mechanical Electrical Eng., Electrical Eng., Mechatronic Eng., Electronic Eng.).
- 2 years’ experience.
- Self-motivated and driven to manage responsibilities.
- Strong leadership and interpersonal skills.
- Excel knowledge, basic level.
- Excellent English writing and verbal skills.
- Must be able to communicate with suppliers, customers and ABB upper management.
- Ability to manage multiple tasks with varying due dates.

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