Ap Reconciliation Specialist

**Job Title**: AP Reconciliation Specialist

**Department**:Finance

**Reports to**:AP Supervisor with dotted line to Accounting Director

**Date**:4/14/2024

**OBJECTIVE**:
The AP Reconciliation Specialist is responsible for overseeing the encoding and account reconciliation related to AP/Trip related credit card charges. He/she is responsible to ensure that credit card charges are accurately accounted for in the ERP system. During low season, he/she will provide assistance to reconciliation of other AP related GL accounts.

**ESSENTIAL DUTIES AND RESPONSIBILITIES**:
**Primary Functions**:

- Input credit card transactions to Netsuite.
- Perform verification and reconciliation of AP and Trip Related credit card/bank payments.
- Process, verify and reconcile input documentation.
- Maintain regular contacts with internal customers.
- Reconciliation of vendor statements.
- Reconciliation of credit card statements.
- Review all aged outstanding checks and work directly with AP, Operations and vendors on reconciliation and compliance.
- Adhere to corporate standards and procedures in reconciliation clerical activities.
- Investigate discrepancies/problems and ensure follow-up action when necessary.
- Write/review procedures and processes both independently and in a group setting.
- Verify that all transactions comply with WS policies and procedures.

**Additional Responsibilities**:

- Assist Manager in all assignments, making sure that all members of the Finance Department have the proper resources and support
- Serve on committees as requested
- Work extended hours during busy season or on special projects as needed
- Additional responsibilities may be assigned

**Standard Department Member Responsibilities**:

- Facilitate and/or perform training of staff members as requested
- Maintain accurate and up-to-date documentation
- Foster communication within the department, with other departments and with management
- Maintain knowledge of company policies and procedures to serve as an effective staff member
- Support company policies and management decisions with a sense of urgency and professionalism
- Seek out and participate in internal and external programs that facilitate personal and professional growth
- Identify and discuss professional growth goals with manager
- Write and deliver self-performance appraisal to manager on a quarterly basis

**QUALIFICATIONS**:
**Requirements**:
**Job Title**: AP Reconciliation Specialist

**Department**:Finance

**Reports to**:AP Supervisor with dotted line to Accounting Director

**Date**:4/14/2024

**OBJECTIVE**:
The AP Reconciliation Specialist is responsible for overseeing the encoding and account reconciliation related to AP/Trip related credit card charges. He/she is responsible to ensure that credit card charges are accurately accounted for in the ERP system. During low season, he/she will provide assistance to reconciliation of other AP related GL accounts.

**ESSENTIAL DUTIES AND RESPONSIBILITIES**:
**Primary Functions**:

- Input credit card transactions to Netsuite.
- Perform verification and reconciliation of AP and Trip Related credit card/bank payments.
- Process, verify and reconcile input documentation.
- Maintain regular contacts with internal customers.
- Reconciliation of vendor statements.
- Reconciliation of credit card statements.
- Review all aged outstanding checks and work directly with AP, Operations and vendors on reconciliation and compliance.
- Adhere to corporate standards and procedures in reconciliation clerical activities.
- Investigate discrepancies/problems and ensure follow-up action when necessary.
- Write/review procedures and processes both independently and in a group setting.
- Verify that all transactions comply with WS policies and procedures.

**Additional Responsibilities**:

- Assist Manager in all assignments, making sure that all members of the Finance Department have the proper resources and support
- Serve on committees as requested
- Work extended hours during busy season or on special projects as needed
- Additional responsibilities may be assigned

**Standard Department Member Responsibilities**:

- Facilitate and/or perform training of staff members as requested
- Maintain accurate and up-to-date documentation
- Foster communication within the department, with other departments and with management
- Maintain knowledge of company policies and procedures to serve as an effective staff member
- Support company policies and management decisions with a sense of urgency and professionalism
- Seek out and participate in internal and external programs that facilitate personal and professional growth
- Identify and discuss professional growth goals with manager
- Write and deliver self-performance appraisal to manager on a quarterly basis

**QUALIFICATIONS**: