Senior Administrative Assistant

**Position Summary**:
Manage and secure the accounts payable, ensuring they comply with the corresponding controls and authorizations; participates in the creation of a diverse portfolio of suppliers and negotiates the best terms, always maintaining an effective administration, through compliance with procedures and / or administrative and financial policies.

**Position Responsibilities**:
Update weekly the report of diverse suppliers to ensure the weekly provision.

Generate purchase orders, invoice capture in people soft system, control of paid vouchers, tracking the account status of suppliers.

Coordinate the trips requested by management, (lodging, flight, car rental), request, follow-up and control of expense reports.

Manage the contracts of the suppliers as well as the generation of new suppliers in the system.

Prepare and follow up on minutes, presentations, documents for departmental meetings, update dc directory.

Make a directory of suppliers, keep it updated.

Preparation and monitoring of the calendars of administrative activities.

Make quotes, purchase and deliver products ordered.

**Position Requirements**:

- Level of Formal Education: A Bachelor's degree (BA, BS) or equivalent.
- Area of Study: Administration, accounting, finance
- Years of Experience: One to two years.
- Type of Experience: Purchase and supply process, accounts payable, accounting