Facilities Coordinator

hace 4 semanas

Ciudad de México Aspen Technology A tiempo completo

The driving force behind our success has always been the people of AspenTech. What drives us, is our aspiration, our desire and ambition to keep pushing the envelope, overcoming any hurdle, challenging the status quo to continually find a better way. You will experience these qualities of passion, pride and aspiration in many ways — from a rich set of career development programs to support of community service projects to social events that foster fun and relationship building across our global community.

The Role

This position is based in the company’s regional HQ in Mexico City, Mexico, and reports into the Sr. Facility Coordinator/Asc. Facility Manager. This is a hands-on role responsible for handling shipping, receiving, copiers, security, safety, kitchen services, meeting room set-ups, office cleaning and maintenance and other facilities related requests and services. Involves interfacing with outside vendors of equipment and supplies and supporting all department initiatives.

Your Impact
- Coordinates office security including overseeing card access system for facility, ensuring all access points are secured as appropriate, keys are issued according to established guidelines and inventories of keys are maintained and controlled.
- Coordinates Health, Safety and Environmental (HS&E) requirements including ensuring all standard precautions and evacuation plans are in effect (exit plans, fire warden training, fire drills, fire extinguisher inspections, first aid supplies).
- Performs general maintenance providing assistance with furniture moves; carpentry and painting functions as needed.
- Performs all incoming and outgoing mail and shipping services.
- Monitors the Avanti facility request queue and ensure all tickets assigned are resolved as appropriate and in a timely fashion.
- Notifies and follows-up with property manager, maintenance, and cleaning companies to ensure building issues are resolved including, but not limited to lights, hot/cold calls, keys, restroom and kitchen issues, and general building conditions.
- Interfaces with outside vendors for copiers, refreshments, waste disposal, cleaning, offsite storage, and other facilities related items.
- Maintain appropriate level of office, stationary, shipping and kitchen supplies and place orders for replenishment while staying within budget.
- Assists with carrying out all facility moves, adds, changes and maintenance related tasks through to completion.
- Assists with reception/lobby activities.
- Maintains facility manual and maintain up-to-date facilities information on company intranet.
- Responds to after-hours emergencies and work with building management, IS and Aspen management as appropriate to minimize risk of loss of company assets or business interruption.
- Works with manager on special projects, as required.
- Create new ID badges & take employee pictures, assign cubes/offices and maintain seating plan, clean out offices and cubes for exiting employees.

What You'll Need
- Degree preferred.
- 2 years of experience in facilities, building management or administration.
- Strong computer skills and proficiency using Microsoft Outlook, Excel, Word, and PowerPoint.
- Proven organization, planning and prioritization skills.
- Proven excellent written, verbal communication, and interpersonal skills.
- Aptitude for building and maintaining business relationships.
- Ability to interface with people at all levels of the organization.
- Ability to manage multiple projects, tasks and assignments in a fast paced, exceedingly dynamic environment while adhering to strict timelines.
- Ability to occasionally work outside of regular business hours.

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